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Human Resources Specialist

2 months ago

Tarrytown, New York, United States YAI Full time
Job Summary

We are seeking a highly organized and detail-oriented HR Onboarding Specialist to join our team at YAI. The successful candidate will work closely with HR Managers, Assistant Directors, and Program Managers to provide support in scheduling candidates for appointments and preservice/orientation, processing and onboarding of new hires and internal job changes or transfers.

Key Responsibilities
  • Communicate with candidates, recruiting team, and supervisors regarding scheduling, appointments, and completion of required onboarding tasks.
  • Coordinate with recruiting team and other HR staff as required regarding internal and external candidates, including appropriate effective dates, changes in status, withdrawals from processing, etc.
  • Initiate hires and staffing changes through Workday and complete verifications (e.g. professional licenses), as appropriate.
  • Conduct onboarding appointments with candidates to collect and verify required documentation and assist candidates with completion of onboarding tasks, processing of new hire forms, and other required paperwork, as needed.
  • Obtain all necessary authorizations for required background checks and clearances, process appropriate checks utilizing various electronic systems, and appropriately store required documentation and maintain clearance database.
  • Ensure accuracy and completeness of new hire processing and information, tracking completion of all new hire paperwork and receipt of necessary background clearances for assigned candidates.
  • Maintain compliance with all internal and oversight agency processes and procedures and with all applicable State and Federal requirements in processing and onboarding candidates.
  • Communicate onboarding status, processing delays, and withdrawals to supervisors and other stakeholders and provide notifications and clearances, ensuring timely scheduling for preservice/orientation and maintaining databases, as appropriate.
  • Respond to all general HR inquiries, audits, and requests.
Requirements
  • HS Diploma or its educational equivalent.
  • Strong oral and written communication skills.
  • Excellent organizational skills, ability to multi-task, and follow-up on outstanding items.
  • Proficient with Microsoft Office, specifically Excel and Outlook.
  • Ability to navigate electronic systems, such as HRIS/ATS software or other databases.
  • Ability to work with all levels of staff and provide excellent customer service.
  • May require occasional travel across assigned region and/or to NYC Headquarters office.
  • Ability to maintain confidentiality at all times.
Preferred Qualifications
  • Bachelor's degree in Human Resources-related field.
  • One (1) or more years of onboarding experience or other human resources experience.
  • Previous experience performing data entry, customer service, or administrative tasks.
  • Experience utilizing Workday for recruiting, onboarding, and/or other HCM functions.

Compensation: $20.00/hour - $20.00/hour

Equal Opportunity Employer: YAI is an Equal Opportunity Employer and welcomes applications from diverse candidates. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or status as a Vietnam or disabled veteran.