Administrative Support Specialist

4 weeks ago


Roslyn, New York, United States Primma, LLC Full time
Job Description

At Primma, LLC, we are seeking a highly skilled Administrative Support Specialist to provide exceptional support to our Vice Presidents, Assistant Vice Presidents, Directors, and Managers.

Key Responsibilities:

  • Provide administrative support to departmental leaders, including setting up meetings, booking conference rooms, and managing calendars.
  • Answer phones, take messages, and prepare correspondence as needed.
  • Schedule pre-renewal and non-renewal review meetings with insureds and PRIMMA staff.
  • Make travel arrangements for management staff and assist with expense reports.
  • Assist in preparing PowerPoint presentations and take notes at weekly staff meetings.
  • Manage organizational memberships and subscriptions for UW staff.
  • Prepare check requests for invoices and monitor and order supplies for the department.
  • Arrange for service calls for equipment and assist with onboarding new employees.
  • Coordinate departmental events, including business trips, off-site dinner receptions, and meetings.
  • Monitor submission mailboxes and manage the Submission Pipeline report.

Requirements:

  • College graduate with 4 years of related office experience or 5+ years of related office experience.
  • Accurate typing skills (50-70 wpm).
  • Strong computer skills, including proficiency in Microsoft Word, PowerPoint, and Excel.
  • Ability to effectively communicate verbally and in writing.
  • Ability to communicate with others in a professional manner.
  • Must be detail-oriented and have good organizational skills.

The actual compensation for this position will be determined by experience and other factors permitted by law.



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