Executive Assistant

8 hours ago

Richmond, Virginia, United States Mediavine Full time
About the Role

We are seeking an experienced Executive Assistant to provide high-level support to our Chief People & Culture Officer and People Operations Department.

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Our team is dedicated to building an inclusive and diverse environment that values creativity, innovation, and collaboration.

Key Responsibilities
  • Provide administrative support to the Chief People & Culture Officer, including calendar management, travel arrangements, and special projects.
  • Manage the People Operations Department's workspace in Notion, ensuring priorities are aligned with organizational goals and deadlines are met.
  • Assist with communication needs in Slack, Notion, and other platforms, ensuring timely and effective response to internal and external stakeholders.
  • Prepare and review documents, presentation materials, and online resources, demonstrating attention to detail and accuracy.
  • Coordinate onsite and offsite meetings, including travel, technology, and vendor arrangements.
  • Provide support for Mediavine-sponsored events, ensuring seamless execution and excellent customer experience.
  • Manage travel arrangements, ensuring the Chief People & Culture Officer is aware of itinerary changes and prepared for travel.
  • Interact with colleagues across the company, demonstrating poise, tact, and sound judgment in high-pressure situations.
Requirements
  • 7+ years of experience providing high-level administrative support to executives.
  • 3+ years of experience providing executive support in a remote capacity.
  • Strong proficiency with Google Suite and Slack.
  • Experience using Mac computers and Apple software.
  • Experience with productivity tools such as Notion.
  • Extensive schedule and travel management experience.
  • Strong teamwork and relationship management skills.
  • Outstanding organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Experience working with discretion and confidentiality.
  • Keen attention to detail and accuracy.
What We Offer
  • 100% remote work arrangement.
  • Comprehensive benefits, including health, dental, vision, and 401k match.
  • Generous paid time off.
  • Wellness and home office perks.
  • Up to 12 weeks of paid parental leave.
  • Inclusive family forming benefits.
  • Professional development opportunities.
  • Travel opportunities for teams and industry events.

Mediavine is an equal employment opportunity employer. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strongly encourage minorities and individuals from underrepresented groups in technology to apply for this position.

At Mediavine, base salary is one part of our competitive total compensation and benefits package. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility, and qualifications. The base salary range for this role at the time of posting is $85,000 - $95,000 USD/yr.

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