Accounting Clerk
1 month ago
Job Title: Accounting Clerk
Job Summary:
This position is responsible for performing intermediate level accounting work, reviewing and processing revenues and expenditures, customer/cost center/expense account reconciliations, and standard/intermediate level transactional reporting, and other fiscal related analyses.
Key Responsibilities:
- Reconciles expense and revenue accounts, sub ledgers to general ledger, and identifies and initiates corrective actions.
- Acts as the fiscal liaison for departmental staff, researching funding restrictions, searching and analyzing expenditures.
- Reconciles Purchase Orders to invoices and receipts.
- Prepares Standard Miscellaneous Batches, Journal Entries, Event Billings, and Deposit Journals.
- Receives funds, prepares deposits, and reconciles bank statements.
- Provides local, state, federal, and annual financial audit assistance.
- Assists with the preparation of the department's operating and capital budgets.
- Initiates and/or approves fiscal transactions in the automated accounting system.
- Manages departmental invoice payments, which includes monitoring and taking corrective action for financial transactions to include Accounts Payable, Accounts Receivable, Customer Accounts, Projects/Grants, etc.
- Validates labor allocations and prepares/updates forms.
- Reconciles customer accounts and submits billing information and processes customer refunds; prepares aged receivables schedules.
- Reviews and analyzes monthly fiscal transactions, identifies issues, and recommends and prepares corrective action.
- Prepares various fiscal reports, payroll, expenditure detail, customer account analysis, aging reports.
Requirements:
- Knowledge of accounting principles, practices, procedures, methods, and theory.
- Knowledge of laws, rules, and policies governing assigned functional accounting areas.
- Knowledge of computer operations using accounting and spreadsheet applications.
- Ability to read, comprehend, and apply job-related rules, policies, and procedures.
- Ability to prepare accounting, financial, and statistical reports.
- Ability to compile, analyze, and/or audit accounting, budgetary, fiscal, payroll, and leave data.
- Ability to use accounting and imaging software, spreadsheets, and related applications.
Work Environment:
This position is typically in an office environment, requiring an employee to be mostly sedentary.
Minimum Qualifications:
- Associate's degree with a major in Accounting or Finance; AND
- Two years of experience in bookkeeping or financial record keeping; OR
- An equivalent combination of education (not less than possession of a high school diploma/GED), training, and experience that would reasonably be expected to provide the job-related competencies noted above.
Emergency Management Responsibilities:
In the event of an emergency or disaster, an employee may be required to respond promptly to duties and responsibilities as assigned by the employee's department, the County's Office of Emergency Management, or County Administration. Such assignments may be for before, during, or after the emergency/disaster.
Additional Job Requirements:
A department, depending on the nature of its mission and operations, may require that employees in all or certain positions in this job classification:
- Maintain the ability to pass the background checks required for the position. These background checks may include but are not limited to:
- Criminal History Background Check using Florida Department of Law Enforcement (FDLE) Criminal Justice Information Services (CJIS)
- Level 1 and Level 2 Background screening (Ch. 435 Florida Statutes)
- Child Abuse, Abandonment, and Neglect Record Check using the State Automated Child Welfare Information System (SACWIS)
- Sex Offender and Sexual Predator record check using the list maintained by the Florida Department of Law Enforcement (FDLE)
- Possess the necessary job-related license(s) or certification(s) that may include possession of a Florida Driver License (Class E).
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