Administrative Assistant Internship

3 weeks ago

Tallahassee, United States International Rescue Committee Full time

Are you looking for an internship that will make a meaningful impact in the lives of refugees?

">">The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Our team is dedicated to providing essential administrative support to enhance the efficient operation of service areas.">">Job Description:
As an Administrative Assistant Intern, you will play a pivotal role in managing the Director's calendar, scheduling meetings, arranging travel and appointments, and handling communications and correspondence on behalf of the Site Director. You will oversee office supplies, assist with data entry and database maintenance, support grant and fundraising efforts, and organize both internal and external events to strengthen the agency's outreach. This position requires a minimum of 15 hours a week for 3 consecutive months. The estimated salary for this role is around $25,000 per year, based on industry standards and location. We offer a unique opportunity to make a difference in the lives of those we serve.

Responsibilities:

  • Support the Site Director in planning and implementing programs and activities for refugee clients.
  • Assist in coordinating logistics and resources for workshops, community events, and service delivery.
  • Manage and maintain project documentation, including client records, reports, and meeting notes.
  • Help with preparing summaries and recommendations for program improvement.
  • Assist in preparing communication materials for clients, staff, and community partners.
  • Aid in maintaining databases and filing systems to ensure efficient information retrieval.
  • Coordinate meetings with staff, volunteers, and community stakeholders, including scheduling, preparing agendas, and taking minutes.
  • Perform data entry and analysis for program-related reports and grant applications.
  • Conduct research to support program development and client needs assessments.
  • Support general administrative tasks, such as ordering supplies, managing office resources, and maintaining inventory.
  • Draft and proofread internal and external communications, including emails and reports.
  • Assist with grant proposal preparation by gathering necessary documentation and data.
  • Help maintain compliance with agency policies and procedures by ensuring documentation is accurate and up-to-date.
  • Develop and implement administrative processes to improve workflow and efficiency.
  • Support outreach efforts by maintaining mailing lists and tracking community engagement activities.
  • Other duties as assigned
Minimum Qualifications:
  • Excellent communication and writing skills
  • Strong organizational and time management skills.
  • Organized with attention to detail
  • Able to work independently and under pressure within a diverse team
  • An interest in international and refugee issues
  • Creativity and initiative to follow through on projects
  • Strong desire to help people and enthusiasm for working in a multi-cultural setting
  • A proactive attitude with a willingness to learn and take on new challenges
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable using client database management systems.

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