Administration Director

2 months ago

Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
We are seeking a highly skilled and experienced Administration Director to join our team at the Texas Department of Aging & Disability Services. The successful candidate will serve as the Administration Unit Director/Vital Statistics Deputy Director, reporting to the State Registrar/Vital Statistics Section (VSS) Director.

As a key member of our team, the Administration Director will provide direction and guidance in vital statistics operations and strategic planning. The role involves developing strategic plans, goals, and objectives; policies, procedures, and guidelines; plans, evaluations, and measurement tools to coordinate activities, track progress, and identify need for changes. The Administration Director will also be responsible for coordinating responses to escalated inquiries through the Governor's Office, DSHS Government Affairs, HHS Office of the Ombudsman, HHS Office of Inspector General, and law enforcement agencies.

Key Responsibilities:
  • Directs the Administration Unit within Vital Statistics Section, which consists of Staff Services Officers, Financial Analyst and Billings Coordinator, and Program Specialists in Security and Constituent Services.
  • Develops policies, procedures, and guidelines, and monitors compliance.
  • Directs program activities, establishes goals and objectives, develops and implements program evaluations, and develops and reviews budgets in consultation with the State Registrar and partners in DSHS, HHS, and Texas Facilities Commission.
  • Serves as point of contact to, and reviews results of, external audits, investigations, and inspections to provide direction and guidance.
  • Ensures administrative issues and concerns with staffing, facilities, supplies, and IT equipment are addressed timely or proactively prevented, such that the statewide system of vital events registration, issuance, and preservation is not disrupted by administrative deficiencies.

Requirements:
  • Knowledge of local, state, and federal laws and regulations relevant to vital statistics.
  • Knowledge of Legislative Cycles and Fiscal Planning.
  • Knowledge of Public Policy Development and Rulemaking.
  • Knowledge of state legislative processes, state agency rule making process and public accountability systems.
  • Knowledge of strategic planning, budget management, Human Resources management and project management.

Skills and Abilities:
  • Skill in establishing plans and setting objectives and goals that support vital statistics.
  • Skill in managing multiple and competing priorities.
  • Skill in problem-solving, conflict resolution, and negotiation.
  • Skill in working collaboratively and cooperatively with colleagues.
  • Skill in writing analyses, documentation, proposals, plans, policies, procedures, standards, or reports.

Working Conditions:
The Administration Director will work in a fast-paced environment with multiple priorities and deadlines. The role requires strong communication and interpersonal skills, as well as the ability to work independently and as part of a team. The successful candidate will be able to adapt to change and modify behavior in response to changes in situations or priorities.

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