Executive Assistant to the Vice President of Student Affairs

2 days ago

MI United States Hillsdale College Full time
Job Summary

To support the Vice President of Student Affairs in improving and advancing the operations of Student Affairs at Hillsdale College. Duties include coordinating day-to-day operations, calendar coordination, student housing, and budget tracking. This position involves working closely with students, parents, and college departments.

Essential Job Functions
  1. Maintain confidentiality with all information.
  2. Coordinate day-to-day operations of the Vice President's Office.
  3. Organize the Vice President's calendar by planning and scheduling meetings and phone calls.
  4. Welcome guests to the Vice President's Office and direct inquiries.
  5. Assist with student housing, including on and off-campus and summer arrangements.
  6. Compile and organize new student information for roommate pairing.
  7. Communicate with faculty regarding student absences.
  8. Track and communicate student accommodations to faculty and proctor exams.
  9. Update and communicate student notices and reminders.
  10. Assist with resident assistant hiring.
  11. Compile end-of-semester reports and data.
  12. Prepare visitor itineraries and accommodations.
  13. Handle matters with other departments or external businesses.
  14. Reconcile the Vice President's credit card statements.
  15. Monitor budget and create check requests and purchase orders.
Required Qualifications

This position requires a high school diploma with office and data entry experience sufficient to demonstrate the ability to perform the job for a high-level secretarial position.

Other Skills
  1. Possess sound judgment and maturity.
  2. Demonstrate ability to work in a fast-paced environment with deadline pressures.
  3. Be a self-starter, willing to take the initiative, and possess analytical skills.
  4. Knowledge of Hillsdale College's mission, philosophy, organizational structure, and issues.
  5. Demonstrate ability to understand and follow oral and written instructions.
  6. Possess excellent verbal and written communication skills.
  7. Ability to remain calm and personable under pressure.
  8. Possess good interpersonal skills in dealing with students, parents, college staff, and visitors.
  9. Knowledge of computers and college database systems.
  10. Possess good organizational skills.
  11. Ability to solve problems and complete multiple tasks under limited supervision and direction.
  12. Possess a good command of English grammar, style, and punctuation.
  13. Knowledge of basic office practices.
  14. Work well with additional members of the Vice President's Office team.
  15. Assist in activities after hours as needed.

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