Human Resources Specialist
3 weeks ago
We are seeking a skilled Human Resources Assistant to join our team at Penumbra, Inc. in Alameda, California.
About the RoleThis is an exciting opportunity to work in a collaborative environment where learning is constant and performance is rewarded. As a Human Resources Assistant, you will play a crucial role in providing human resources support, oversight, and management of internal programs for leave of absences and accommodations.
You will be responsible for ensuring a productive and rewarding work environment for Penumbra employees. The incumbent supports day-to-day operations of the human resources functions and duties, including onboarding, staffing coordination, filing, and answering general routine questions promptly and accurately from employees.
Key Responsibilities- Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding.
- Respond, update, and close employee inquiries (through an employee response ticket system) or assign to subject matter experts.
- May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s.
- Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters.
- Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets.
- Prepare organization charts, as needed.
- May provide support for training activities including tracking of Harassment Prevention and other training programs.
- Assist with hiring fairs and other outreach activities.
- Support the processing of terminations.
- Participate in special projects such as fundraising events and wellness initiatives.
- Respond to ad hoc information requests and prepare reports in support of HR and other departments.
- An Associate Degree with 2+ years of related administrative experience, or an equivalent combination of education and experience.
- Previous Human Resources and medical industry experience preferred.
- Skill in performing accurate data entry, close attention to detail.
- Customer service oriented, exhibits a positive mindset and approachable.
- Excellent written, verbal, and interpersonal communication skills, including empathy, patience, and ability to communicate effectively across cultures.
- Ability to communicate with all levels of the organization.
- Proficiency with Microsoft Office tools.
- General HRIS knowledge and proficiency preferred.
- Organized and able to prioritize assignments in a fast-paced multi-task environment.
- Able to maintain discretion in matters of confidentiality.
- Creative problem solver with 'do whatever it takes to get the job done' approach.
- A generous benefits package for eligible employees that includes medical, dental, vision, life, AD&D, short and long-term disability insurance, 401(k) with employer match, an employee stock purchase plan, paid parental leave, eleven paid company holidays per year, a minimum of fifteen days of accrued vacation per year, which increases with tenure, and paid sick time in compliance with applicable law(s).
The estimated salary for this position is $22.50 - $27.50 per hour, depending on qualifications, skill level, competencies, and work location.
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