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Executive Administrative Coordinator

2 months ago

Miami, Arizona, United States Brunel Full time

Brunel presents a remarkable opportunity for an Executive Administrative Coordinator with our esteemed client, a prominent player in the mining sector.

Position Overview:

In this role, the individual will deliver comprehensive and varied administrative assistance to the leadership and personnel of a designated unit within a project framework. The position will report directly to the Project Manager.

Key Responsibilities:

  • Oversee the daily functions of the designated unit on the assigned project.
  • Organize meeting agendas, document minutes, and disseminate them to relevant parties.
  • Execute complex and specialized administrative tasks for site leadership or unit staff, including drafting and typing correspondence, reports, and creating digital forms and templates. Compile and analyze statistical data.
  • Evaluate and propose enhancements to existing operational procedures.
  • Establish and maintain intricate electronic and physical filing systems.
  • Prepare and coordinate a variety of detailed financial and operational reports.
  • Facilitate the collection and presentation of budgetary information.
  • Interpret established policies and provide guidance for problem resolution.
  • May represent their supervisor in meetings.

Required Qualifications:

  • High School diploma or equivalent.
  • A minimum of three (3) years of experience in administrative or secretarial roles.
  • Exceptional oral and written communication skills.
  • Experience in managing administrative tasks within heavy industrial engineering and construction projects.
  • Self-motivated, quick to learn, highly efficient, and possess strong business ethics.
  • Proficient in standard Microsoft Office applications.
  • Able to operate general office equipment, including personal computers, fax machines, and photocopiers.

Compensation and Benefits:

  • Hourly wage commensurate with experience.
  • Eligibility for benefits commencing on the first day of employment, including medical, dental, vision, and 401K matching.

Brunel is an EEO Employer: We are committed to equal opportunity employment and will consider all qualified candidates for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. Brunel participates in the E-Verify Employment Verification Program.