Executive Assistant

1 month ago

Étreux, Hauts-de-France, United States Wellington Management Company, LLP Full time
About Us

Wellington Management, a private partnership, offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

The Executive Assistant will provide administrative and operational support to the global leadership team of Investment Research (IRLT) within the Investment Platform. This role will specifically support multiple Directors as part of a three-person team. The ideal candidate will possess strong organizational, multi-tasking skills and excellent attention to detail along with outstanding service-orientation, mature judgment, diplomacy, and discretion. They will be a team player with a strong work ethic and the capacity to prioritize in a deadline-driven environment while representing senior firm leadership with multiple internal and external constituencies.

Responsibilities

The Executive Assistant will manage the overall daily support needs of the team, including:

Complex and proactive calendar management across time zones in a global team

Coordinate logistics for internal and external meetings and events

Advanced proficiency in MS Office (Word, Excel, Outlook, OneNote & PowerPoint) with an ability and desire to learn new technology to drive efficiencies

Willingness to learn, use and help develop internal systems that help the function

Schedule domestic and international travel arrangements

Conduct research and generate various reports using internal and external information systems

Handle daily mail, filing systems, expense tracking and reporting

Provide cross-coverage and back-up support to other Assistants on IRLT and related leadership groups

Assist with ad hoc project work, as required, within immediate team and broader firm leadership

Qualifications

Minimum of 3 years' experience within an administrative role in a professional services organization

Outstanding interpersonal and communication skills, plus high level of reliability, professionalism, and discretion

Strong service orientation and proactive problem-solving skills

Excellent organizational, multi-tasking, and prioritization abilities

Fastidious detail orientation and overall work quality

Ability to work under deadlines and to accommodate last-minutes changes

Positive, can-do attitude; flexibility; sense of humor

Not sure you meet 100% of our qualifications? That's ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at GMWTalentOperations@wellington.com .

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: USD 55,000 - 100,000 This range takes into account the wide range of factors that are considered when making compensation decisions, including but not limited to skill sets; role; skills and experience; certifications; and education. This range is an estimate, and further details on salary and total compensation aspects will be shared with candidates during the recruitment process.

Base salary is only one component of Wellington's total compensation approach. Other rewards may include a discretionary Corporate Bonus and/ or Incentives, if eligible. In addition, we offer a comprehensive and high value benefit package to meet the unique needs of our employees and their families, and we are committed to fostering a flexible work environment that enables employees to thrive personally and professionally. Examples of our benefits include retirement plan, health and wellbeing, dental, vision, and pharmacy coverage, health savings account, flexible spending accounts and commuter program, employee assistance program, life and disability insurance, adoption assistance, back-up childcare, tuition/CFA reimbursement and paid time off (leave of absence, paid holidays, volunteer, sick and vacation time)

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