Accounts Payable Specialist

7 days ago


Magnolia, Arkansas, United States Diablo Convoy Full time
Job Summary

As a key member of the Diablo Convoy team, the Accounts Payable Analyst will be responsible for ensuring the timely and accurate processing of vendor invoices. This includes the input of invoices into the system, coding of invoices, routing of invoices, corresponding with vendors, and ensuring the timely and accurate payment of those invoices.

Key Responsibilities
  • Invoice Processing: Completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.
  • Chart of Accounts: Understands the Chart of Accounts in order to properly code invoices.
  • Vendor Communication: Works with Drilling and Operations to ensure invoices are coded properly.
  • Reconciliation: Reconciles processed invoices to Accounts Payable account by verifying entries and comparing system reports to balances.
  • Payment Processing: Pays vendors by monitoring discount opportunities, verifying federal tax ID numbers, scheduling and preparing check runs, and resolving contract, invoice, or payment discrepancies and issues.
  • Credit Management: Ensures credit is received for outstanding memos.
  • Stop-Payments: Assists in issuing stop-payments on lost or stale dated checks.
  • Vendor Verification: Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Record Keeping: Maintains historical records by scanning and filing documents.
  • Confidentiality: Protects organization's value by keeping information confidential.
  • Professional Development: Updates job knowledge by participating in educational opportunities.
Requirements
  • Education: High School diploma or equivalent.
  • Preferred Qualification: Some college preferred.


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