Property Assistant
1 week ago
As a Property Assistant at Newmark, you will play a vital role in supporting a team of Property Managers in all administrative aspects of property management administration and reporting. This includes leading member and first response for tenant/customer service requests, compiling and assisting in the preparation of various monthly and periodic property operational, administrative, and financial reports.
Key Responsibilities- Ensure financial controls and business processes are in place for processing, monitoring, analyzing, and reporting all expenditures.
- Coordinate with Property Managers in property-related documents administration, including memoranda, letters, monthly reports, proposals, and other projects.
- Coordinate tenant service requests pertaining to property operations and administration, maintaining a professional image to internal and external callers.
- Compile information, prepare, and update reports or process other documents as required, including Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices, and Service Records.
- Develop and maintain property filing and tracking systems for reports and documents.
- Assist Property Managers in the annual budget preparation and development.
- Administer and print various property accounting reports for Property Manager review or compilation in the property monthly or other periodic reports.
- Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
- Administer vendor, RE Tax, and other property invoices, date stamp, code/process for Property Manager review/approval, and enter into the accounting system.
- Organize and schedule meetings, prepare/organize items in relation to meetings, including site reservation, preparation of necessary materials, interaction with attendees, etc.
- Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR's), and subsequent collections of monthly tenant rent and other tenant receivables.
- Oversee copying, faxing, and mail distribution within designated areas, monitor and order general office supplies as needed, ensure assigned office equipment is adequately maintained and secure, and contact and coordinate with vendors to service or repair equipment.
- Bachelor's Degree or High School Diploma/General Education Degree (GED) and a minimum of 3 years of previous related experience, preferably in a Real Estate background.
- Proficient in MS Word, MS Excel, E-Mail.
- Working knowledge of Internet and Internet Searching Techniques.
- Ability to work independently with minimal supervision.
- Flexibility to handle changing priorities and projects.
- Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
- Strong proofreading and editing skills.
- Strong business vocabulary, grammar, and effective communication skills.
- Discretion regarding personnel and industry-related matters.
- Excellent interpersonal skills.
- Attention to detail.
Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.
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