Office Assistant

3 weeks ago


Tacoma, Washington, United States All Seasons Inc Full time
Job Description

Customer Service and Dispatch Role

All Seasons Inc., a family-owned and operated HVAC company, is seeking a highly organized and customer-focused individual to join our team as an Office Assistant/HVAC Service Coordinator. This role will be the first point of contact for our customers, providing excellent service, taking accurate information, and scheduling routine maintenance and service calls.

Key Responsibilities:

  • Answering phone calls and responding to customer inquiries
  • Scheduling service and maintenance calls
  • Dispatching technicians
  • Date entry for parts ordering and updating customer database information
  • Scheduling sales appointments
  • Inventory control and putting away parts shipments
  • Receiving materials and checking serial numbers
  • Supporting field techs by occasionally delivering parts

Requirements:

  • High school diploma or equivalent
  • Valid driver's license and insurable driving record
  • 2 years related experience and/or training in customer service, dispatching, scheduling, inventory, or combination of experience and education
  • Stellar customer service skills
  • The ability to type 40+ WPM with accuracy
  • Data entry, filing, and other general office duties
  • Experience with MS Outlook, MS Office Suite, specifically Word, and Excel
  • CRM database experience
  • Strong organizational skills and high attention to detail

Benefits:

  • Medical 75% employer paid
  • IRA with 3% match
  • Paid time off
  • Paid holidays

Work Environment:

Casual work environment, jeans and closed-toe shoes required.

Pay Scale: $25.00 - $32.00 per hour, depending on experience + Spiffs

Work Hours: 8:00am to 5:00pm, Monday through Friday, with occasional overtime

What You Will Be Doing:

  • Working in a hybrid office and warehouse setting
  • Supporting field techs by occasionally delivering parts
  • Must be able to climb on ladder

Check us out online: www.wantheat.com



  • Tacoma, Washington, United States State of Washington Full time

    Office Assistant Lead Job SummaryWe are seeking an Office Assistant Lead to join our team at the State of Washington. This role will provide administrative support to the Office of Forensic Mental Health Services (OFMHS) in Tacoma.Key Responsibilities:Provide administrative support to the OFMHS teamAssist with office operations and proceduresDevelop and...


  • Tacoma, Washington, United States Office Depot Full time

    About the RoleWe are seeking a highly motivated and customer-focused Part Time Store Associate to join our team at Office Depot. As a key member of our sales team, you will play a vital role in delivering exceptional customer experiences and driving sales growth.Key ResponsibilitiesCustomer Engagement: Provide top-notch customer service by actively engaging...

  • Medical Assistant

    3 weeks ago


    Tacoma, Washington, United States Cedar Wellness Full time

    Job SummaryCedar Wellness Center is seeking a highly skilled and compassionate Medical Assistant to join our team. As a Medical Assistant, you will play a vital role in providing exceptional patient care and support to our patients and staff.Key ResponsibilitiesProvide administrative support to the medical team, including scheduling appointments, preparing...


  • Tacoma, Washington, United States Pacific Office Automation Full time

    {"h1": "Job Opportunity at Pacific Office Automation", "p": "Pacific Office Automation is a leading document imaging and technology dealer with a strong presence in the western United States. We are seeking an entry-level Administrative Assistant to join our team in Fife, WA.", "ul": [{"li": "Assist in data entry across multiple databases with acute...


  • Tacoma, Washington, United States Pacific Office Automation Full time

    About Pacific Office AutomationPacific Office Automation is a leading document imaging and technology dealer with a strong presence in the western United States. With over 40 years of experience in office equipment and technology sales/service, we have established ourselves as a trusted partner for top manufacturers such as Canon, Sharp, Konica Minolta, HP,...


  • Tacoma, Washington, United States Washington State Government Full time

    {"h1": "Office Assistant Lead - Washington State Government", "p": "As an Office Assistant at the Washington State Government, you will be responsible for providing administrative support to the team. Your duties will include picking up and delivering mail, reviewing and verifying eligibility for agency discount passes, and contacting customers by phone or...

  • Branch Operations Manager

    19 minutes ago


    Tacoma, Washington, United States Pacific Office Automation Full time

    About Pacific Office AutomationPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. With a strong presence in ten western states, we have grown to over thirty branches, offering a wide range of products and services to our customers.We are committed to...


  • Tacoma, Washington, United States Pacific Office Automation Full time

    About Pacific Office AutomationPacific Office Automation is a leading document imaging and technology dealer with over 40 years of experience in office equipment and technology sales/service. With a strong presence in ten western states, we have grown to over thirty branches, providing exceptional service to our customers.We are committed to being a...

  • Office Administrator

    3 weeks ago


    Tacoma, Washington, United States The Salvation Army Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator/Billing Clerk to join our team at The Salvation Army. This role is responsible for ensuring the administrative office runs smoothly, covering the front desk, and assisting other administrative staff with tasks.Key ResponsibilitiesProvide administrative support to the Corps...

  • Office Manager

    2 weeks ago


    Tacoma, Washington, United States LGI Homes Full time

    Office Manager Job DescriptionLGI Homes is seeking a highly skilled Office Manager to join our team in the Tacoma area.We are a World's Most Trustworthy Company and a Top Workplace in the USA, with a legacy of homebuilding excellence.The successful candidate will be the first point of contact at the LGI Homes Information Center, providing exceptional...

  • Office Clerk

    3 weeks ago


    Tacoma, Washington, United States Tacoma Community College Full time

    Job Title: Office ClerkJoin Tacoma Community College as an Office Clerk and be an integral part of our Campus Safety team. As an Office Clerk, you will be responsible for receiving and prioritizing emergency and non-emergency requests, dispatching Campus Safety Officers, and providing exceptional customer service to our campus community.Key...

  • Office Clerk

    53 minutes ago


    Tacoma, Washington, United States Tacoma Community College Full time

    Job SummaryThe Office Clerk provides essential support to the faculty and staff of the TCC community in Building F1, ensuring the smooth operation of daily tasks and activities.Key ResponsibilitiesProvide clerical support to faculty, including answering inquiries, scheduling room reservations, and maintaining records.Screen and distribute incoming mail,...

  • Office Clerk

    3 weeks ago


    Tacoma, Washington, United States Tacoma Community College Full time

    Job Title: Office ClerkJoin Tacoma Community College as an Office Clerk and be an integral part of our Campus Safety team. As a key member of our team, you will be responsible for receiving and prioritizing emergency and non-emergency requests, dispatching Campus Safety Officers, and providing exceptional customer service to our campus community.Key...

  • Office Clerk

    2 weeks ago


    Tacoma, Washington, United States Tacoma Community College Full time

    Job Title: Office ClerkJob Summary:Tacoma Community College is seeking a highly organized and detail-oriented Office Clerk to join our team. As an Office Clerk, you will be responsible for providing exceptional customer service to our students, faculty, and staff. You will also be responsible for performing various administrative tasks, including data entry,...

  • Office Clerk

    3 weeks ago


    Tacoma, Washington, United States Tacoma Community College Full time

    About the RoleWe are seeking a highly organized and customer-focused Office Clerk to join our Campus Safety team at Tacoma Community College. As an integral part of our team, you will play a critical role in ensuring the smooth operation of our campus safety services.Key ResponsibilitiesReceive and prioritize emergency and non-emergency requests, dispatching...

  • Office Coordinator

    1 day ago


    Tacoma, Washington, United States Staffmark Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Staffmark Group. As an Office Clerk, you will play a vital role in our operations, handling invoicing, maintaining customer records, and providing support wherever needed.Key ResponsibilitiesProcess and manage invoices and customer recordsProvide...

  • Security Officer

    3 weeks ago


    Tacoma, Washington, United States Inter-Con Security Full time

    Job Title: Security OfficerInter-Con Security Systems, Inc. is seeking a highly skilled and experienced Security Officer to join our team. As a Security Officer, you will be responsible for ensuring the safety and security of our clients and their properties.Key Responsibilities:Monitor and respond to security breaches and incidentsMonitor life safety...


  • Tacoma, Washington, United States Puyallup Tribe of Indians Full time

    Job SummaryWe are seeking a highly skilled and dedicated individual to join our team as an Assistant Prosecutor/Presenting Officer. This role is responsible for planning, organizing, and directing assigned activities of the Prosecutor's Office, serving as the Assistant Prosecutor/Presenting Officer for the Tribe.Key ResponsibilitiesResearches, evaluates, and...

  • Security Officer

    3 weeks ago


    Tacoma, Washington, United States Allied Universal® Full time

    Job OverviewAllied Universal is a leading security and facility services company that offers rewarding careers that give you a sense of purpose. As a Security Officer, you will be part of a dynamic, diverse, and inclusive workplace that fuels a culture that reflects in our communities and customers we serve.We offer a comprehensive benefits package,...

  • Correctional Officer 1

    17 hours ago


    Tacoma, Washington, United States Washington State Government Full time

    Job Title: Correctional Officer 1At the Washington State Government, we are seeking a dedicated and skilled Correctional Officer 1 to join our team.Job Summary:As a Correctional Officer 1, you will be responsible for providing safety and security within our institution. This includes controlling and directing the activities and movement of incarcerated...