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Office Operations Coordinator
2 months ago
PSMJ Resources, Inc. stands as a global frontrunner in delivering business insights, training, and consultancy services tailored for the architecture, engineering, and consulting sectors. We are seeking a meticulous and proactive administrative professional eager to contribute to a team dedicated to enhancing the success of leaders in architecture, engineering, and construction.
In this full-time role, the Office Operations Coordinator will play a pivotal part in ensuring seamless office functionality and the effective management of administrative processes. This position requires a positive and energetic professional attitude, a focus on achieving results, adaptability, and a strong sense of urgency.
Key Responsibilities:
- Manage incoming calls and direct them to the appropriate personnel.
- Deliver exceptional customer service for both phone and email inquiries.
- Welcome office visitors, contractors, and delivery personnel.
- Oversee the ordering of office supplies and maintain inventory levels.
- Sort and distribute incoming mail while managing outgoing correspondence, including shipments.
- Act as the primary liaison with office support vendors, including phone and copier services.
- Assist the finance department with daily cash handling and bank deposits.
- Maintain cleanliness and organization in shared spaces, including the kitchen and reception area.
- Coordinate office events and manage catering for meetings.
- Support human resources in the recruitment and onboarding of new staff and in administering employee benefits.
- Serve as a general point of contact for IT support.
- Prepare workstations for new hires.
- Perform various administrative tasks and provide support to different departments as needed.
Qualifications:
- Minimum of 5 years of experience in an administrative role.
- Proficient in Microsoft Office Suite.
- Familiarity with Salesforce and QuickBooks is preferred.
- Excellent verbal and written communication skills.
- Strong organizational and time management abilities.
- Ability to multitask and work independently with minimal supervision.
- Consistent attention to detail.
- Professional demeanor with a friendly and polished approach.
- Reliable and committed to exceeding expectations.
- Willingness to learn and assist in various business functions.
- Experience with office equipment such as printers and postage machines.
- Physical capability to lift delivery boxes and set up for events.
Job Type: Full-time
Benefits Include:
- Health insurance
- Dental insurance
- Vision insurance
- Flexible Spending and Health Reimbursement Accounts
- 401(k) matching
- Life insurance
- Paid time off
- Family and Medical Leave
Schedule: Monday – Friday, standard business hours.
Work Location: In-person, five days a week.
