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Document Control Clerk

2 months ago

Augusta, Maine, United States VETERANS HEALTH ADMINISTRATION Full time
Job Title:

File Management Specialist

Company:

VETERANS HEALTH ADMINISTRATION

Job Summary:

We are seeking a highly organized and detail-oriented File Management Specialist to join our team at the VETERANS HEALTH ADMINISTRATION. As a File Management Specialist, you will be responsible for providing timely and accurate filing/scanning service to facilitate the work of the medical facility. This is a great opportunity to work in a dynamic and supportive environment with a team of dedicated professionals.

Key Responsibilities:
  • Performs duties related to the receipt, intake, and indexing of health and administrative information.
  • Connects with personal computer (PC) applications, DSS programs as well as numerous VistA applications.
  • Indexes each scanned document into a SQL database.
  • Reviews and research numerous and voluminous medical reports from non-VA health care facilities making a determination as to which documents are to be scanned, and when necessary, obtain guidance from providers and/or CPRS Committee's guidelines.
  • Ensures that all necessary health/administrative information is integrated into VistA through PC scanning software. The incumbent must index this information using PC/VistA application bridges.
  • Assists in training clinic staff in scanning key documents created on a concurrent basis (i.e. ER notes, advanced directives, consents, conscious sedation flow-sheets, etc.).
Work Schedule:

8:00 am - 4:30 pm Monday - Friday

Requirements:
  • You must be a U.S. Citizen to apply for this job.
  • All applicants tentatively selected for VA employment in a testing designated position are subject to urinalysis to screen for illegal drug use prior to appointment. Applicants who refuse to be tested will be denied employment with VA.
  • Selective Service Registration is required for males born after 12/31/1959.
  • You may be required to serve a probationary period.
  • Subject to background/security investigation.
  • Selected applicants will be required to complete an online onboarding process.
Qualifications:
  • To qualify for this position, applicants must meet all requirements by the closing date of this announcement.
  • Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.
  • You may qualify based on your experience and/or education as described below:
    • General Experience: You must have one year of general experience.
    • Education: Applicants may substitute education for the required experience.
    • Combination: Applicants may also combine education and experience to qualify at this level.
Competencies:
  • Attention to Detail
  • Computer Skills
  • Customer Service (Clerical/Technical)
  • Technical Competence
Benefits:

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

How You Will Be Evaluated:

You will be evaluated for this job based on how well you meet the qualifications above. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Required Documents:
  • Resume
  • SF-50/ Notification of Personnel Action