Procurement Administrative and Fiscal Assistant

4 days ago

Harrisonburg, Virginia, United States Commonwealth of Virginia Full time
{"title": "Procurement and Fiscal Support Specialist", "description": "

About the Position:

The Department of Procurement Services is responsible for the contracting of goods, services, and construction for the University. In this role, you will provide excellent first point of contact receptionist and phone customer service to suppliers and our campus. You will support several complex reporting activities, manage the receipt and time stamping of formal bids and proposals, handle agreement tracking/reporting, manage the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes, enter suppliers into eVA and process w-9s as necessary, support first-level eVA/Procurement help desk operations, handle travel authorization and reimbursement processes, assist with event planning, social media outreach, and other communication efforts of the office, assist in fiscal processes of the department, handle ordering of supplies, provide back-up and assistance to other team members, provide support to the Director of Procurement Services, and other administrative and support services.

Responsibilities:

  • Provide excellent customer service to suppliers and campus
  • Support complex reporting activities
  • Manage receipt and time stamping of formal bids and proposals
  • Handle agreement tracking/reporting
  • Manage Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes
  • Enter suppliers into eVA and process w-9s as necessary
  • Support first-level eVA/Procurement help desk operations
  • Handle travel authorization and reimbursement processes
  • Assist with event planning, social media outreach, and other communication efforts of the office
  • Assist in fiscal processes of the department
  • Handle ordering of supplies
  • Provide back-up and assistance to other team members
  • Provide support to the Director of Procurement Services

Requirements:

  • High level of professionalism
  • Sound judgment in prioritizing multiple responsibilities and meeting deadlines
  • Proven ability to function independently and proactively in a collaborative, complex, and constantly changing environment
  • Proven ability to be an excellent and supportive team member
  • Excellent organizational, quantitative, written, and verbal skills
  • Fluency in Microsoft Office suite, fluency and/or willingness to train in PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight

Working Conditions:

This is a full-time, classified position. Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Additional Information:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation, or veteran status. We promote access, inclusion, and diversity for all students, faculty, staff, constituents, and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission.

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