Administrative and Fiscal Support Coordinator

2 months ago


Harrisonburg, Virginia, United States Commonwealth of Virginia Full time

About the Role:

The Commonwealth of Virginia is seeking a highly skilled Procurement Administrative and Fiscal Assistant to join our team. As a key member of our procurement services department, you will provide exceptional support to suppliers and our campus community.

Key Responsibilities:

  • Provide first point of contact receptionist and phone customer service to suppliers and our campus.
  • Support complex reporting activities, manage the receipt and time stamping of formal bids and proposals, and handle agreement tracking/reporting.
  • Manage the Virginia Association of State College & University Procurement Professionals Certified University Procurement Officer certifications/tracking processes, enter suppliers into eVA, and process w-9's as necessary.
  • Support first level eVA/Procurement help desk operations, handle travel authorization and reimbursement processes, and assist with event planning and other communication efforts.
  • Assist in fiscal processes of the department, handle ordering of supplies, provide back-up and assistance to other team members, and support the Director of Procurement Services.

Requirements:

  • High level of professionalism.
  • Sound judgment in prioritizing multiple responsibilities and meeting deadlines.
  • Proven ability to function independently and proactively in a collaborative, complex, and constantly changing environment.
  • Excellent organizational, quantitative, written, and verbal skills.
  • Fluency in Microsoft office suite, fluency and/or willingness to train in PeopleSoft Finance system, eVA purchasing system, Chrome River, Cascade, Adobe, Canva, and Cobblestone Contract Insight.

Working Conditions:

Employment is contingent upon the successful completion of a criminal background check. E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. The Commonwealth of Virginia uses the E-Verify system to confirm identity and work authorization.


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