Financial Operations Manager

2 weeks ago

Tucson, Arizona, United States Remington Full time
Job Overview

Key Responsibilities
  • Professionally manage the application process, including pre-screening candidates, maintaining confidential applicant files, and scheduling initial interviews with the HR Director or relevant department leaders. Conduct background checks and reference evaluations as needed while adhering to all employment regulations.
  • Accurately sort and distribute incoming and outgoing correspondence. Process and deposit checks in accordance with accounting protocols when necessary.
  • Oversee the preparation of all onboarding documentation, associate files, and related materials. Ensure the timely distribution of new hire packets, order name tags, and manage the associate locker system, all while fostering a welcoming environment for new employees.
  • Maintain an adequate inventory of various office and operational supplies, including forms and applications, and reorder as necessary.
  • Administer all financial aspects of the hotel, including Accounts Receivable, Accounts Payable, Night Audit, and Payroll, ensuring they are managed effectively.
  • Implement and monitor proper controls throughout the hotel to optimize profits, minimize losses, and safeguard hotel assets.
  • Ensure compliance with corporate policies and procedures, reporting any deviations to the General Manager and Corporate Office.
  • Prepare financial reports accurately and promptly.
  • Facilitate efficient budget preparation with the active involvement of department heads.
  • Provide analytical support to management as directed by the General Manager.
  • Ensure that all financial operations are conducted effectively and efficiently.
  • Participate in monthly departmental meetings and weekly staff gatherings.
  • Collaborate with the Controller to ensure accurate payroll processing, including bi-weekly overtime and tip allocation reports, and distribute payroll checks to department heads.
  • Perform additional duties as assigned.
Candidate Requirements
  • At least 2 years of experience in hotel accounting roles.
  • Proficient in complex financial calculations and analysis.
  • Strong verbal and written communication skills.
  • Knowledgeable about federal, state, and local employment laws and regulations.
  • Demonstrated work ethic and self-motivation.
  • Ability to maintain composure in high-pressure situations.
  • Strong proficiency in Microsoft Office Suite.
  • Willingness to travel as required.
  • Regular attendance in accordance with established guidelines.
  • Flexibility to work varying schedules based on business needs.
  • Basic computational skills to accurately generate required reports.
  • Ability to focus on multiple tasks and meet deadlines despite interruptions.
  • Capability to build and maintain excellent relationships with staff while ensuring confidentiality.
  • Experience in participating in and occasionally leading departmental or hotel team meetings.

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