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Office Coordinator

2 months ago

Hampton, Virginia, United States Styles By J LLC Full time
Job Overview

We are seeking a diligent Office Coordinator to undertake a range of administrative and clerical duties. The role involves providing essential support to our management and staff, assisting with daily office operations, and overseeing the organization’s general administrative functions.

Key Responsibilities

  • Manage and route incoming phone calls
  • Coordinate and schedule meetings and production timelines
  • Organize meetings and document detailed minutes
  • Draft and distribute emails, memos, letters, faxes, and forms
  • Assist in compiling regularly scheduled reports
  • Establish and maintain an efficient filing system
  • Update and uphold office policies and procedures
  • Procure office supplies and explore new vendors and deals
  • Maintain updated contact lists
  • Support inventory management
  • Prepare and reconcile expense reports
  • Provide general assistance to visitors
  • Serve as the primary contact for wholesale clients
  • Help ensure the website remains current

Qualifications and Skills

  • Demonstrated experience as an Office Coordinator, Virtual Assistant, or Administrative Assistant
  • Familiarity with office management systems and procedures
  • Proficient in operating office equipment, such as printers and fax machines
  • Strong command of MS Office (particularly MS Excel and MS PowerPoint)
  • Exceptional time management abilities and prioritization skills
  • Meticulous attention to detail and problem-solving capabilities
  • Outstanding written and verbal communication skills
  • Robust organizational skills with the capacity to handle multiple tasks
  • High School diploma; additional qualifications as an Administrative Assistant or Secretary are advantageous
Company Overview

We are hiring for Styles By J LLC.