Administrative Coordinator

4 weeks ago

San Diego, California, United States Serene Health Services Full time
Empowering Wellness, Transforming Lives

At Serene Health Services, we are dedicated to enhancing the quality of life by promoting wellness. Our mission is to provide comprehensive support and care that not only addresses immediate concerns but also fosters long-term well-being.

Our Commitment to Excellence

We strive to lead in member care outcomes and set new standards for excellence and innovation. Our team members are dedicated problem-solvers who bring their unique skills and perspectives to the table.

Our Work Culture

We believe that by fostering a collaborative and supportive environment, we can unlock the full potential of our team and, in turn, provide the best possible care to our members. Our work culture is built on pride, passion, and a collective commitment to making a positive difference in people's lives.

Job Summary:

The Administrative Assistant plays a vital role in ensuring the smooth operation of the office by providing comprehensive administrative support. This position involves interacting with visitors, managing communications, organizing events, and handling various clerical tasks with efficiency and professionalism.

Duties and Responsibilities:

  • Welcome visitors, address inquiries, and manage all reception desk activities while ensuring a positive environment.
  • Manage incoming communications by answering phones and directing calls to the appropriate staff.
  • Effectively handle and distribute incoming mail and deliveries, and perform clerical tasks such as copying, faxing, and filing.
  • Organize and coordinate meetings, events, travel arrangements, and manage multiple calendars for senior executives and management, including sending reminders for appointments.
  • Assist in preparing materials for distribution, orientations, meetings, and events.
  • Handle administrative tasks such as preparing reports, conducting research, and analyzing data.
  • Support project coordination by tracking deadlines, updating statuses, and collaborating with team members.
  • Act as the primary onsite liaison for facilities and maintenance, communicating between vendors, contractors, and the Facilities department.
  • Manage confidential information with discretion, including handling sensitive documents and implementing data security measures.
  • Assist with department projects and performs other duties as assigned.

Requirements:

  • Bachelor's degree or higher degree required, preferably in a related field of study.
  • At least 2 years of administrative support experience required, preferably in the medical/health-related field.

Preferred Skills:

  • Proficient in Microsoft Office Suite programs including Word, Excel, PowerPoint, etc.
  • Strong interpersonal and communication skills with staff, clients, and visitors to ensure a positive experience.
  • Strong organizational and multitasking skills, and ability to meet deadlines.
  • Professional communication skills through phone, email, and mail correspondence.
  • Familiarity with office equipment and administrative procedures.
  • Ability to manage confidential information with professionalism and discretion.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 10 pounds at times.

Benefits:

Our full-time employees are eligible for the following benefits enrollment after 60 days of employment:

  • Medical, Dental, & Vision Benefits: We have various insurance options for you and your family.
  • Short & Long-Term Disability Benefits: Protection when you need it most.
  • Voluntary Accident, Voluntary Critical Illness, and Voluntary Hospital Indemnity Plans: Added security for you and your loved ones.
  • Flexible Spending Accounts: Manage your finances with flexibility.
  • Employee Assistance Program (EAP): Support when life throws challenges your way.
  • 401(K): Building your financial future with us. Effective after 1 year of employment.
  • Paid Vacation and Sick Leave: Flexibility for the planned and unplanned.
  • Paid Holidays: Quality time to enjoy celebrations.
  • Employee Referral Program: Share the opportunities and reap the rewards.
  • Company Discount Program: Enjoy savings on everyday expenses and memberships.

Equal Employment Opportunity:

Serene Health Services is an Equal Opportunity Employer. We are committed to providing employment opportunities for all qualified candidates without discrimination on the basis of race, religion, sex, sexual orientation, gender identity, age, national origin, citizenship, disability, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.

Serene Health Services is committed to providing reasonable accommodation for individuals with disabilities.

Pre-Employment:

Serene Health Services is a drug-free workplace. Employment is contingent upon a successful pre-employment drug screening and background check.

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Planet Pharma Full time

    Administrative AssistantPlanet Pharma is seeking a highly skilled Administrative Assistant to support our senior leadership team.Job Summary:The Administrative Assistant will provide administrative support to assigned leaders, manage calendars, coordinate travel arrangements, and handle confidential and sensitive business details.Key Responsibilities:Manage...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Manpower San Diego Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Manpower San Diego. As an Administrative Assistant, you will play a crucial role in ensuring the smooth daily operations of our office.Key Responsibilities:Manage calendars, appointments, and resolve scheduling...

  • Administrative Coordinator

    4 weeks ago

    San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital.Key ResponsibilitiesCoordinate and perform department/unit administrative activities, including dissemination of information to staff, customers, clients, vendors, patients, and families.Ensure smooth operations by...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking an experienced Administrative Associate to join our team at Rady Children's Hospital. The successful candidate will be responsible for coordinating and performing department/unit administrative activities, including disseminating information to staff, customers, clients, vendors, patients, and families.Key ResponsibilitiesCoordinate...

  • Administrative Coordinator

    3 weeks ago

    San Diego, California, United States Manpower San Diego Full time

    Job Title: Administrative AssistantLocation: San Diego, CASchedule: Monday – Friday 8:00 AM – 5:00 PMDuration: Approximately 8 monthsPay: $17 - $20 per hour (Depending on experience)Job Overview:We are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our team in San Diego. This role is critical in...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital. The successful candidate will be responsible for coordinating and performing various administrative tasks to support the department/unit.Key ResponsibilitiesStore, retrieve, and integrate information for dissemination to...

  • Administrative Coordinator

    3 weeks ago

    San Diego, California, United States Ultimate Staffing Full time

    Administrative AssistantWe are seeking a highly organized and proactive Administrative Assistant to support our Partners. This role involves managing client interactions, coordinating with administrative staff, and handling a high volume of tasks, particularly during the busy tax season.Key Responsibilities:Manage client interactions and provide exceptional...

  • Administrative Coordinator

    4 weeks ago

    San Diego, California, United States TalentSource Full time

    About the Administrative Assistant Role at Talent SourceTalent Source is seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to our shipyard operations. As an Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day functioning of our administrative functions.Key...

  • Administrative Coordinator

    3 weeks ago

    San Diego, California, United States Boutique Recruiting Full time

    Job OpportunityWe are seeking a highly skilled Administrative Assistant to support our Mortgage Loan Coordinators in San Diego. This role involves providing exceptional support, answering calls, data entry, filing, and office administration tasks.Key Responsibilities:Provide real-time scheduling support to Mortgage Loan Coordinators by booking appointments...

  • Administrative Coordinator

    1 month ago

    San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital. The successful candidate will be responsible for coordinating and performing various administrative tasks to support the department/unit.Key ResponsibilitiesStore, retrieve, and integrate information for dissemination to...

  • Administrative Coordinator

    2 days ago

    San Diego, California, United States Mutual of Omaha Mortgage Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to provide critical support to our loan originators and sales managers.This role will be responsible for providing a variety of marketing and administrative day-to-day services, including general marketing and technology support, preparing corporate correspondences,...

  • Administrative Coordinator

    4 weeks ago

    San Diego, California, United States Rady Children's Hospital Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Associate to join our team at Rady Children's Hospital. In this role, you will be responsible for coordinating and performing various administrative tasks to support the department/unit.Key ResponsibilitiesStore, retrieve, and integrate information for dissemination to staff,...

  • Administrative Coordinator

    2 weeks ago

    San Diego, California, United States Father Joe's Villages Full time

    Job SummaryThe Administrative Assistant II plays a vital role in supporting the Facilities and Security team by providing administrative assistance and coordinating various projects and processes. This position requires a high level of organizational skills, attention to detail, and effective communication to ensure seamless day-to-day operations.Key...

  • Administrative Coordinator

    1 month ago

    San Diego, California, United States TalentSource Full time

    {"title": "Administrative Assistant", "description": "About the RoleTalent Source is seeking a highly organized and detail-oriented Administrative Assistant to provide vital support to our shipyard operations. As a key member of our team, you will be responsible for ensuring the smooth day-to-day functioning of our administrative functions.Key...

  • Administrative Coordinator

    3 weeks ago

    San Diego, California, United States TalentSource Full time

    About the JobAs an Administrative Assistant at Talent Source, you will play a vital role in supporting shipyard operations by providing efficient and effective administrative support.Key Responsibilities:Provide administrative support to shipyard managers, supervisors, and team members, including scheduling appointments, managing calendars, and coordinating...

  • Administrative Coordinator

    3 days ago

    San Diego, California, United States Workoo Technologies Full time

    About the JobThe Administrative Assistant plays a crucial role in ensuring the smooth operation of our office. This position involves handling various administrative tasks, providing support to the Division Director, and maintaining the efficiency of our operations.Key ResponsibilitiesPerform a range of administrative duties, including data entry, filing,...

  • Administrative Coordinator

    3 days ago

    San Diego, California, United States SBS Services Group (SSG) Full time

    Job Title: Administrative AssistantStratus Building Solutions is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As a key member of our office administration team, you will be responsible for managing all administrative procedures, including franchise and customer transactions, data processing, public relations, and...

  • Administrative Coordinator

    4 days ago

    San Diego, California, United States JAMS Full time

    About the Role:JAMS is committed to diversity and inclusion, and we're an equal opportunity employer. We're passionate about creating a work environment that values collaboration, innovation, and dedication.Job Summary:We're seeking an Administrative Assistant to provide exceptional client service and support to our clients. As a key member of our team,...

  • Administrative Coordinator

    1 week ago

    San Diego, California, United States Ultimate Staffing Full time

    Job Title: Administrative AssistantJob Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Ultimate Staffing. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Manage office communications and correspondenceCoordinate...

  • Administrative Coordinator

    3 days ago

    San Diego, California, United States Stantec Full time

    Grow with UsAt Stantec, we're driven by a passion for making a difference in the world. Our team of talented professionals is dedicated to delivering exceptional results and making a lasting impact on our clients and communities.Your OpportunityWe're seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a key member...