Administrative Coordinator, Shift Labs
3 days ago
We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at the da Vinci Center. As the primary point of contact for Shift Retail Lab and the VCU da Vinci Center, you will provide exceptional customer service and ensure efficient operations.
Key Responsibilities- Manage reception duties and maintain office and breakroom supplies inventory.
- Coordinate room scheduling and usage for Shift Retail Lab spaces, including classrooms, co-working areas, and maker spaces, for both internal and external events.
- Oversee all aspects of event organization and management, including pre-planning logistics, set-up, coordination with stakeholders, and post-event follow-up.
- Assist with general office tasks, technical support, and set-up for various lab spaces.
- Coordinate office staff activities such as process improvement, administrative and organizational tasks, arranging travel, etc. to optimize efficiency and productivity.
- Oversee stock of Shift Lab & classroom resources and put in digital orders + in person store runs for both spaces' supply needs.
- Supervise and manage student workers as needed.
- Execute special projects as assigned by the Director of Innovation and Design.
- Excellent communication and customer service skills.
- Ability to work collaboratively in a team environment, with flexibility to assist outside regular hours as needed.
- Proficiency in basic computer software, including Google Drive.
- Strong attention to detail and organizational abilities.
- Exceptional interpersonal skills, time management, and reliability are essential.
- Ability to move furniture (up to 25lbs) for conference room set-up.
- Experience working in and fostering a diverse and inclusive work environment or the commitment to do so as an employee at VCU.
- 2+ years of administrative support experience.
- Prior experience in a higher education setting.
- Familiarity with P-Cards, eVA, RealSource, Banner, and/or RealTime systems.
- Experience managing student workers.
Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.
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Administrative Coordinator, Shift Labs
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Richmond, Virginia, United States Commonwealth of Virginia Full timeAbout the Role:The da Vinci Center is seeking a highly organized and detail-oriented Administrative Coordinator to join our team as the primary point of contact for Shift Retail Lab and the VCU da Vinci Center. As the heart of our collaborative environment, you will manage multiple projects simultaneously and ensure seamless day-to-day functions.Key...
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