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Financial Operations Coordinator

2 months ago

Bonita Springs, Florida, United States Earth Tech Environmental Full time
Job Overview

The ideal candidate will oversee all clerical, administrative, and operational functions related to the daily activities of the organization.

Key Responsibilities & Qualifications

  • Bilingual proficiency in Spanish and English is advantageous.
  • Handle incoming calls and route clients to the appropriate personnel.
  • Administer the phone system, including voicemail management and line setup.
  • Welcome and guide walk-in clients and deliveries.
  • Experience with QuickBooks Online is required.
  • Process payroll for hourly, salaried, and contracted staff.
  • Oversee billing, payments, and purchase order management.
  • Administer credit card provisions for staff, including setting spending limits.
  • Manage company insurance and worker's compensation policies.
  • Facilitate new hire documentation, office tours, and initial scheduling.
  • Maintain employee records and files.
  • Track and approve employee paid time off (PTO) in collaboration with senior staff.
  • Oversee inventory and documentation for vehicles, boats, and equipment, including warranties and service scheduling.
  • Coordinate service calls for maintenance and inspections.
  • Manage office supply inventory and procurement.
  • Keep a detailed record of OSHA and safety compliance, including incident reports.
  • Assist in scheduling jobs for emergency response crews.
  • Collaborate effectively with team members.
  • Communicate clearly with management and staff.
  • Demonstrate the ability to work independently and with clients.
  • Exhibit strong customer service and client relations skills.
  • Support event planning and related purchases as necessary.
  • Maintain a professional demeanor and attitude.
  • Showcase strong organizational, writing, and attention to detail skills.
  • Provide assistance to consultants and crew members as needed.
Company Overview

Earth Tech Environmental has been delivering comprehensive ecological and sustainable solutions for environmental challenges since 2006. Our services include consulting, ecological restoration, and operating a native plant nursery.