Office Coordinator/Transaction Coordinator

4 hours ago

Tampa, Florida, United States NetWorth Realty USA Full time
Job Title: Office Coordinator/Transaction Coordinator

NetWorth Realty USA is seeking a highly organized and detail-oriented Office Coordinator/Transaction Coordinator to join our team in Tampa, FL.

Job Summary:

The Office Coordinator/Transaction Coordinator will be responsible for managing day-to-day office operations, coordinating real estate transactions, and providing general administrative support. This role is essential in ensuring that our office runs smoothly and efficiently while supporting the team in delivering exceptional service to our clients.

Key Responsibilities:
  • Administrative Support:
    • Provide exceptional customer service by answering incoming calls with a friendly demeanor.
    • Maintain and organize office supplies, order inventory, and coordinate office equipment maintenance.
    • Sort and distribute incoming mail and process outgoing mail.
    • Manage office calendars, scheduling appointments and meetings for the manager and associates.
    • Perform clerical duties such as data entry, document filing, and preparing letters, memos, forms, and reports.
    • Manage calendars for important deadlines, such as inspection periods, earnest money due dates, and closing schedules.
  • Transaction Coordination:
    • Manage the contract-to-close process, ensuring deadlines are met.
    • Serve as the main point of communication between the office, corporate, agents, lenders, and escrow companies on closings.
    • Gather and organize all necessary documents for property transactions, including funding packets, earnest money deposits, property disclosures, etc.
    • Upload completed property folders to the drive and manage electronic filing systems.
  • Financial & Record Management:
    • Deposit checks and track down the origin of incoming wires.
    • Create and maintain databases for various metrics, including team points and profit analysis on sold properties.
    • Record and submit monthly expenses via Expensify.
    • Manage and pay office subscriptions, including water delivery, internet, RMLS dues, and more.
  • Client & Vendor Relations:
    • Coordinate with utility companies post-closing to ensure accuracy.
    • Order and distribute gifts for the office and clients.
    • Coordinate with professionals such as photographers for property listings.
  • Event Planning & Coordination:
    • Coordinate events such as dinners, sponsored events, and outings.
    • Plan travel arrangements for manager meetings and office trips.
    • Organize the weekly morning meetings.
Requirements:
  • Excellent verbal and written communication skills.
  • Exceptional organizational skills with attention to detail.
  • Ability to multitask and manage time effectively, with a proven ability to meet deadlines.
  • Strong interpersonal and customer service skills.
  • Proficient in Microsoft Office Suite and other related software.
  • Fluent in English (reading, writing, speaking) is required, and Spanish fluency is a plus.
  • Ability to work independently.
  • High school diploma or equivalent required.
  • Two years of previous office clerical or real estate experience is preferred.
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift 25 pounds at a time.
  • Ability to work physically in-person at the office, M-F.
Why Join Us?

We believe in fostering a supportive and collaborative work environment, offering opportunities for growth and development while ensuring that our team members feel valued and empowered.

  • $20 - $22 Hourly base pay
  • Full health, dental, and vision insurance offered
  • Paid time off and paid holidays
  • Opportunities for professional development and growth
  • Achieve work-life balance with a consistent Monday-to-Friday work schedule

NetWorth Realty USA is an equal-opportunity employer.

Details: Hourly Non-Exempt, Full-Time, Non-Supervisory.

Glassdoor Best Places to Work in 2017, 2018, 2019, & 2024

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