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Executive Assistant

1 month ago

Scottsdale, Arizona, United States Boesen & Snow Law Full time
Job Summary

We are seeking a highly motivated and organized Executive Assistant to join our team at Boesen & Snow Law. As an Executive Assistant, you will provide direct administrative support to our founding partners, managing their schedules, correspondence, and daily operational tasks with precision.

Key Responsibilities
  • Manage the partners' schedules, correspondence, and daily operational tasks with precision.
  • Organize and coordinate meetings, including scheduling, sending reminders, and ensuring all necessary arrangements are in place.
  • Arrange travel logistics, including booking flights, accommodations, and transportation, while ensuring cost-effectiveness and efficiency.
  • Monitor and organize incoming emails, sorting and prioritizing emails based on urgency and importance, and coordinate responses with partners as needed.
  • Prepare and refine client-facing materials, including legal documents, presentations, and reports, ensuring accuracy and professionalism.
  • Manage the partners' professional memberships, including renewals, updates, and engagement in relevant organizations and events.
  • Coordinate and track continuing education opportunities for the partners, ensuring compliance with licensing requirements and professional development goals.
  • Implement processes and task management systems to enhance collaboration and streamline communication within the firm.
  • Act as a gatekeeper to the partners, facilitating direct access to their time while prioritizing key engagements.
  • Support the partners with personal errands and tasks to help them ensure a good work-life balance.
Requirements
  • Previous experience as a receptionist, administrative assistant, personal assistant, or executive assistant preferred.
  • Excellent verbal and written communication skills with a professional and friendly demeanor.
  • Strong organizational and multitasking abilities with attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment.
  • Good problem-solving abilities and the capacity to handle unexpected situations calmly and efficiently.
  • Effective time management skills and the ability to prioritize tasks and manage a busy workload.
  • Understanding of confidentiality protocols and ability to handle sensitive information with discretion.
  • Flexibility and willingness to adapt to changing priorities and office needs.
Benefits
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Vision insurance
  • Health savings account
  • Life insurance
  • Paid time off
Work Schedule
  • 8-hour shift, Monday to Friday, in Scottsdale office (8:30 am – 5:00 pm)
  • Occasional work on weekends and outside of business hours (work from home)