Executive Assistant to Real Estate Partners

1 week ago

New York, New York, United States Solomon Page Full time
Executive Assistant to Real Estate Partners

We are seeking a highly skilled Executive Assistant to support two Partners in their Real Estate Investment Team at a leading private investment management firm in Manhattan.

Key Responsibilities
  • Provide high-level administrative support to two Real Estate Partners, ensuring seamless execution of their daily tasks and responsibilities.
  • Manage and maintain all aspects of the Partners' calendars, including scheduling appointments, coordinating meetings, and booking domestic and international travel.
  • Ensure calendars are running on time by actively maintaining calls, meetings, and emails that require reminders and follow-up.
  • Meet and greet guests and visitors, providing a warm and professional welcome.
  • Act as the liaison between internal and external parties, fostering strong relationships and ensuring seamless communication.
  • Maintain contacts in both personal and firm CRM/databases, ensuring accurate and up-to-date information.
  • Prepare and edit reports, correspondence, and presentations as required, demonstrating exceptional attention to detail and organizational skills.
  • Maintain an organized computer and physical filing system, including scanning and printing of materials as requested and mailings.
  • Complete monthly expense reports and ensure timely submissions.
  • Assist with ad-hoc tasks as requested, demonstrating flexibility and a willingness to adapt to changing priorities.
Requirements
  • Bachelor's degree from a 4-year institution.
  • Minimum 8+ years of relevant experience in high-level executive administrative support.
  • Advanced proficiency in Microsoft Office Suite.
  • Excellent communication and interpersonal skills, with the ability to work effectively in a fast-paced environment.
  • Strong attention to detail and organizational skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Ability to maintain discretion and confidentiality at all times.
  • Team-oriented relationship builder with excellent problem-solving skills and a proactive approach to resolving issues.
About Our Client

Our client is a leading private investment management firm with a strong reputation for excellence and a commitment to delivering exceptional results.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries.

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