Contract Specialist

1 week ago

Seattle, Washington, United States Sound Transit Full time
Job Summary

We are seeking a highly skilled Contract Specialist to join our team at Sound Transit. As a key member of our Procurement and Contracts Division, you will be responsible for managing procurement and contract administration functions for Architectural & Engineering and construction services for our capital improvement and expansion program.

Key Responsibilities
  • Analyze procurements to determine the most appropriate procurement approach and serve as a subject matter expert to department staff on procurement policies, procedures, and applicable regulations.
  • Develop and manage the procurement process for architectural & engineering and public works projects, ensuring compliance with federal and state laws, rules, regulations, and internal policies and procedures.
  • Guide and assist project teams in the development of project scope, selection criteria, and scoring.
  • Review and recommend changes to technical specifications to ensure compliance with federal, state laws, rules, regulations, and internal policies and procedures.
  • Analyze contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and policies and procedures.
  • Conduct responsive/responsibility reviews and use professional judgment in determining responsiveness.
  • Manage the negotiation process for architectural & engineering services, including developing negotiation strategies, performing cost/price analyses, and negotiating contract terms and conditions.
  • Ensure contracts include agreed-upon terms, conditions, costs, and other required items and execute between all parties.
  • Execute contracts and change orders within the established delegated authority for the Contracts Specialist position.
  • Debrief unsuccessful submitters and respond to all protests and public disclosure requests.
  • Provide guidance to project team members and the contractor or consultant on contractual terms and conditions, applicable federal, state, and local requirements, and internal policies and procedures.
  • Resolve minor contractual disputes between Sound Transit and the consultant or contractor.
  • Manage change order process and ensure change orders comply with all federal and state regulations as well as internal policies and procedures.
  • Regularly attend change management meetings.
  • Ensure invoices are compliant with contract terms and conditions prior to payment.
  • Manage contract close-out functions in accordance with contractual requirements and state law.
  • Assist advanced professional level positions on alternative public works for capital improvement projects.
  • Ensure internal database information is current, accurate, and updated in a timely manner.
  • Create, prepare, review, and present reports as requested.
  • Provide support to the division on matters as directed.
  • Serve on internal and external committees, attend and participate in professional group meetings, and maintain awareness of new trends and developments in the fields related to the Procurement and Contracts Division.
Requirements
  • Bachelor's degree in Business Administration, Public Administration, Contract Management, Construction, or closely related field.
  • Four years of experience in purchasing/contract services work, preferably in construction-related contracting.
  • Excellent customer service skills.
  • Ability to work within multiple teams in a fast-paced, dynamic environment.
  • Ability to communicate effectively within internal departments and also outside agencies, consultants, contractors, and the public through presentations, outreach events, conferences, and other events.
  • Ability to use independent judgment and creativity to resolve most contractual issues while performing all functions independently.
  • Able to resolve complex issues involving external departments, or the public with support from Supervisor.
  • Working knowledge of procurement and contracting methods.
  • Understanding of the federal and state laws, rules, and regulations for the procurement and administration of public works and Architectural & Engineering services for capital improvement projects.
Work Environment

The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or other protected class.

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