Administrative Assistant

4 weeks ago


Elgin, Illinois, United States Easy Recruiter Full time
About the Job

We are seeking a highly organized and detail-oriented Administrative Assistant to join our Contract Studio team. As a key member of our administrative team, you will provide exceptional support to our team, ensuring the smooth operation of our studio.

Key Responsibilities
  • Coordinate the onboarding process for new employees, including deploying equipment and providing new hire swag
  • Manage the Swag Room, tracking available stock and coordinating with team members
  • Organize and schedule meetings, take notes, and track tasks
  • Act as a point of contact for employee questions and concerns, providing guidance and directing to the correct person or department when necessary
  • Coordinate departmental meetings, both on-site and off-site
  • Purchase and stock snacks for kitchens, order food and beverages for meetings and events
  • Maintain kitchen cleanliness, stock supplies, and keep conference and meeting rooms organized
  • Ship and distribute company mail and packages
  • Assist various teams with special projects throughout the studio
Requirements
  • Demonstrated work experience in a fast-paced environment
  • Thorough knowledge of Microsoft applications, especially Outlook and Office
  • Flexible work schedule to accommodate overtime, including nights and weekends, as needed
  • Able to lift up to 40 pounds on occasion
  • Strong work ethic
  • Attention to detail and accuracy
  • Flexibility and adaptability, reliability, and punctuality
  • Discretion, as this role may involve dealing with confidential information
Nice-to-Have Skills
  • Event coordination experience


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