Personal Assistant to Senior Executive

1 day ago

miami, United States Ballard Global Full time

We are seeking a highly organized and detail-oriented Personal Assistant to Senior Executive to join our team at Ballard Global. This critical role requires exceptional discretion and the ability to manage complex schedules, tasks, and responsibilities.

About the Role:
  • Manage complex calendars, coordinate meetings, and organize travel arrangements to optimize the CEO's time and priorities.
  • Prepare and edit correspondence, presentations, and reports with high accuracy, maintaining confidentiality when required.
  • Liaise with internal stakeholders to ensure meetings align with strategic priorities and facilitate effective communication.
Key Responsibilities:
  • Executive Support:
    • Develop and maintain comprehensive filing systems for business and personal records.
    • Coordinate with internal stakeholders to ensure meetings align with strategic priorities.
  • Meeting Coordination:
    • Organize and schedule meetings, including preparing agendas, taking detailed minutes, and following up on action items.
    • Assist in managing special projects for the firm and the CEO, ensuring timely delivery and attention to detail.
    Required Skills and Qualifications:
    • Minimum of 5 years of experience as an Executive Assistant or in a similar role.
    • Bachelor's degree required.
    • Exceptional organizational and time-management skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools.
    • Strong written and verbal communication skills.
    What We Offer:
    • $95,000 - $115,000 per year, depending on experience.
    • Comprehensive health benefits (medical, dental, vision).
    • Opportunities for professional growth and development.

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