Executive/Personal Assistant to UHNW Principal

4 days ago

Miami, United States Pocketbook Agency Full time

JRN: 1804


We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the principal’s logistics, calendar, and lifestyle. This role requires infinite attention to detail, unmatched diligence, and discretion. It is imperative to have a positive outlook and “can do attitude, no task is too big or too small”. Communication is critical to the success of working with the principal, her family and executive team. The ability to prioritize tasks, manage confidential information, and pivot quickly between tasks is required. An organized and analytical thinker, strong communicator, and collaborator will do well in this role.


Requirements:

  • 2-3 years of experience, minimum
  • Excellent calendar management skills, including coordination of meetings/calls/events
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Ability to work independently, high attention to details and strong organizational skills
  • Embody the art of multitasking effectively
  • Self-starter attitude with excellent anticipation skills, problem-solving and follow up
  • Must be flexible to travel when needed


Responsibilities:

  • Anticipate the needs of the principal and liaise with the executive office team, domestic staff, and relevant internal and external stakeholders to help drive thoughtful actions to ensure smooth day to-day operations
  • Coordinate meetings with other staff; play a key role in the coordination of staff efforts both within and outside the department. If there is a discrepancy ensuring all parties are aware of any updates
  • Assist Principal with getting ready for the day (e.g., packing, preparing related items needed for the day and making sure she is on time to start the day)
  • Arrange, confirm, and manage extremely detailed calendars both business/personal and related logistics including updated correspondence, presentation materials, technology needs, and other items needed for the executive’s daily meetings and activities
  • Confirm restaurant reservations and book car service
  • Manage and pivot support based on rapidly evolving executive calendar (business and personal) on a real-time basis
  • Provide a broad range of administrative support including, making coffee, arranging meals, printing, faxing, maintaining business and personal files, scanning, photocopying etc.
  • Prepare and drop off materials needed by the principal
  • Manage email communication, including prioritizing emails and corresponding on behalf of managers; Provide summary of all emails daily
  • Maintain and update Outlook Contacts
  • Prepare reports, expense reports, summaries and undertake special projects as needed
  • Provide shared “on call” availability to answer the principal’s questions via email, text, or phone
  • Assist with personal matters including scheduling doctors’ appointments on an ad-hoc basis
  • Provide coordination, monitoring, and communication of projects and programs related to the principal


Schedule: Monday - Friday, accessible during off hours, weekend accessibility when needed


Compensation: $100-120K base with discretionary bonus, full benefits package, and company perks


Location: Miami Beach, FL, fully on-site

  • Executive/Personal Assistant to UHNW Principal

    3 weeks ago

    miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive/Personal Assistant to UHNW Principal

    4 weeks ago

    miami, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Executive/Personal Assistant to UHNW Principal

    7 days ago

    Miami, FL, United States Pocketbook Agency Full time

    JRN: 1804We are seeking a high-level Executive/Personal Assistant who will provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff. The ideal candidate has experience supporting high profile or c-level executives. This role will work in tandem with a cohesive team that are exclusively responsible for the...

  • Private Chef for UHNW Couple

    1 month ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 month ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 month ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    3 days ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 week ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    4 days ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • Private Chef for UHNW Couple

    1 week ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • High-Level Executive Support Specialist

    3 weeks ago

    Miami, United States Pocketbook Agency Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.Key ResponsibilitiesCoordinate meetings, appointments, and events for the principal and their teamManage the principal's calendar, including scheduling and...

  • Private Chef for UHNW Couple

    7 days ago

    Miami, FL, United States Pocketbook Agency Full time

    An Ultra High Net Worth (UHNW) couple is seeking an experienced and talented Private Chef to join their household team. The ideal candidate will be proficient in preparing a wide variety of dishes, with a particular expertise in Asian cuisine. This role requires the ability to travel frequently and on short notice, catering to the couple's dynamic and...

  • High-Level Executive Support Specialist

    3 weeks ago

    miami, United States Pocketbook Agency Full time

    We are seeking a highly skilled and experienced Executive/Personal Assistant to provide advanced business, administrative, and personal support to a UHNW principal and their Chief of Staff.This role requires infinite attention to detail, unmatched diligence, and discretion. The ideal candidate has experience supporting high-profile or C-level executives and...

  • Personal Trainer for UHNW Couple

    1 month ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth couple based in Miami is seeking a dedicated and experienced Personal Trainer to join their team. The ideal candidate will possess extensive knowledge in various forms of fitness, including weight lifting, strength training, cardio, and yoga etc. The position offers a unique and dynamic work schedule, requiring 2-4 hours of training...

  • Personal Trainer for UHNW Couple

    4 weeks ago

    miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth couple based in Miami is seeking a dedicated and experienced Personal Trainer to join their team. The ideal candidate will possess extensive knowledge in various forms of fitness, including weight lifting, strength training, cardio, and yoga etc. The position offers a unique and dynamic work schedule, requiring 2-4 hours of training...

  • Personal Trainer for UHNW Couple

    1 month ago

    Miami, United States Pocketbook Agency Full time

    An Ultra High Net Worth couple based in Miami is seeking a dedicated and experienced Personal Trainer to join their team. The ideal candidate will possess extensive knowledge in various forms of fitness, including weight lifting, strength training, cardio, and yoga etc. The position offers a unique and dynamic work schedule, requiring 2-4 hours of training...

  • Executive Assistant to Principal of Investment Management Firm

    5 days ago

    Miami, United States C-SUITE ASSISTANTS Full time

    Exciting Opportunity for an Executive Assistant to Principal, International Entrepreneur Investment Management Company We are seeking an exceptional Executive Assistant to support a principal of an international investment management company that prioritizes entrepreneurs focused on health, living, and work. This role is a fantastic opportunity for...

  • Personal Assistant to Chief Executive Officer

    2 days ago

    Miami, United States C-SUITE ASSISTANTS Full time

    Personal Assistant to High Profile Founder/CEO, Successful Digital Advertising Firm, Miami, FloridaA highly successful Founder/CEO of an established digital advertising company based in NYC with an office in Miami is looking for a Personal Assistant. The Personal Assistant will work as a team with the Executive Assistant based in New York City. Primarily,...

  • Personal Assistant to Chief Executive Officer

    2 days ago

    Miami, United States C-SUITE ASSISTANTS Full time

    Personal Assistant to High Profile Founder/CEO, Successful Digital Advertising Firm, Miami, FloridaA highly successful Founder/CEO of an established digital advertising company based in NYC with an office in Miami is looking for a Personal Assistant. The Personal Assistant will work as a team with the Executive Assistant based in New York City. Primarily,...

  • Personal Assistant to Chief Executive Officer

    2 days ago

    miami, United States C-SUITE ASSISTANTS Full time

    Personal Assistant to High Profile Founder/CEO, Successful Digital Advertising Firm, Miami, FloridaA highly successful Founder/CEO of an established digital advertising company based in NYC with an office in Miami is looking for a Personal Assistant. The Personal Assistant will work as a team with the Executive Assistant based in New York City. Primarily,...