Executive Personal Assistant

1 month ago

Miami Beach, United States Kaplan Group of Companies Full time

Job Type: Full-time 

Salary: Commensurate with experience 


Job Description 

A private family office Principal seeks a dedicated, detail-oriented, and highly organized Personal Assistant to support daily personal and professional needs. This full-time role requires proactive problem-solving, impeccable organizational skills, and a strong commitment to delivering high-quality support. 

 

Responsibilities include: 

  • Property & Home Management 
  • Coordinate / research household needs, including managing housekeepers, and other maintenance providers. 
  • Ordering of home supplies through Amazon and other vendors. 
  • Address tenant inquiries for rental property  
  • Potential home rehabilitation projects assistance. 
  • Vehicle and boat upkeep and maintenance oversight. 

 

  • Travel Planning 
  • Organize and research both business and personal travel, incl. vacations. 
  • Arrange all travel logistics such as hotels, flights, ground transport, dining reservations, and ticket bookings. 

 

  • Scheduling & Calendar Management 
  • Manage schedule, including appointments, lunches, and calls. 
  • Coordinate events, reservations, and social engagements. 

 

  • Community & Philanthropic Organizations Support 
  • Family Charitable Foundation 
  • Home Owner’s Associations 
  • Business Network Organizations 
  • Charitable Organizations Board Positions Support  

 

  • Gift Sourcing and Personal Shopping 
  • Research, source, and manage purchasing gifts, personal items, and household needs. 

 

  • Administrative & Office Support 
  • Organize and maintain office files, both digitally and in paper format; declutter and streamline storage. 
  • Implement office cloud file organization and basic data automation for improved efficiency. 
  • Support basic administrative tasks, including expense tracking and personal budgeting. 

  

  • General Support 
  • Provide basic tech support, assisting with devices such as laptops, smartphones, and tablets.  
  • Perform errands as needed, from personal shopping to coordinating with service providers. 

 

Requirements: 

  • Language Skills: Proficient in English; bilingual in Spanish or another language is a plus. 
  • Communication: Strong written skills for drafting personal and business communications. 
  • Technical Proficiency: Skilled in Microsoft Office (Outlook, Word, Excel) and PDF software; PowerPoint or additional tech tools (e.g., ChatGPT) are advantageous. 
  • Experience: Minimum 3 years in a personal or executive assistant role. 
  • Education: Minimum Bachelor’s Degree Preferred 
  • Personal Vehicle: Valid driver’s license with a clean driving record. 

 

Benefits: 

  • Pension Plan 
  • Health Insurance Benefits  
  • Vacation Time + Holidays Off 

 

Other Details: 

  • Location: Near Downtown Miami (Museum Park/Performing Arts area). 
  • Paid, covered parking and gym access provided. 
  • Background Check: Required. 

 

To apply, please submit a resume and cover letter. 

 

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