Law Firm Secretary
7 days ago
Hogue + Belong is a prominent Plaintiffs' law firm in San Diego, CA, specializing in employment law and high-stakes class action work. We are seeking an experienced Legal Secretary to join our team.
Key Responsibilities:
- Draft and edit legal documents, including correspondence, contracts, pleadings, and briefs.
- Handle incoming calls and correspondence from clients, schedule appointments, and relay messages to attorneys.
- Maintain attorneys' calendars, schedule meetings, court appearances, discovery deadlines, and other appointments.
- Organize and maintain physical and electronic files, ensuring documents are properly labeled, stored, and accessible.
- Record billable hours and expenses accurately, prepare invoices, and assist with billing inquiries as necessary.
- Provide general administrative assistance, answer phones, manage mail, photocopy, and fax documents.
- Maintain confidentiality of sensitive information and adhere to ethical standards and regulatory requirements.
- Collaborate effectively with attorneys, paralegals, and other support staff to ensure efficient workflow and timely completion of tasks.
Requirements:
- High school diploma or equivalent; additional certification or education in legal studies is a plus.
- Proven experience as a legal secretary or similar role in a law firm or legal department.
- Proficiency in MS Office suite (Word, Excel, Outlook) and legal software such as document management systems and case management software.
- Strong communication skills, both written and verbal.
- Excellent organizational skills and attention to detail.
- Able to prioritize tasks and work under pressure in a fast-paced environment.
- Knowledge of legal terminology, procedures, and principles.
- Discretion and professionalism when handling confidential information.
Benefits:
- 401(k)
- Free parking
- Health insurance
- Paid sick time
- Paid time off
Working Conditions:
The Legal Secretary typically works in an office environment, often in close proximity to attorneys and other legal professionals. The role may require overtime to meet deadlines or accommodate client needs.
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