Office Coordinator

3 weeks ago

Dover, Delaware, United States TORREngineering LLC Full time
Job Summary

We are seeking a highly skilled and organized Office Coordinator to join our team at TORREngineering LLC. As a key member of our administrative staff, you will be responsible for providing exceptional support to our executives and ensuring the smooth operation of our office.

Key Responsibilities
  • Manage and coordinate scheduling requests, including meetings, appointments, and travel arrangements.
  • Assist in managing tasks and organizing the HR department as assigned by the COO.
  • Track and prioritize administrative tasks, projects, and deadlines to ensure timely completion.
  • Organize and coordinate internal and external company meetings, including logistical and substantive preparation.
  • Manage travel arrangements and bookkeeping, including tracking expenses and reconciling credit card statements.
  • Provide exceptional administrative support, including writing and editing emails, drafting memos, and preparing communications on behalf of executives.
  • Maintain accurate and comprehensive records, including financial and administrative data.
  • Perform accounting duties as needed, including reconciling financial statements and managing budgets.
  • Answer phone calls and greet visitors in a professional and courteous manner.
Requirements
  • Bachelor's degree in a related field or equivalent experience.
  • Two or more years of experience in providing high-level administrative support, preferably in a fast-paced office environment.
  • Excellent communication and interpersonal skills, with the ability to work effectively with executives, colleagues, and external partners.
  • Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Proficiency in MS Office and common word processing and spreadsheet software programs.
  • Ability to maintain confidentiality and discretion at all times.
Preferred Qualifications
  • Fluency in English required; fluency in other languages highly preferred.
  • Ability to travel up to 5% domestically.
  • Standard office work environment, with reasonable accommodations made for individuals with disabilities.

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