Records Management and Operations Specialist
3 weeks ago
POSITION SUMMARY:
The Records Management and Operations Specialist is responsible for a variety of tasks aimed at maintaining accurate records related to maintenance and sanitation. This role involves assisting the Maintenance and Sanitation Supervisor in the timely processing of orders to ensure that daily repairs and preventive maintenance activities are effectively executed. Regular inventory checks are conducted to guarantee that necessary parts and supplies are available for daily operations.
KEY RESPONSIBILITIES:
The following duties are essential to this position. This job description is not exhaustive and may include additional responsibilities as assigned by management.
- Generate, collect, and digitize preventive maintenance orders.
- Update and finalize maintenance and sanitation documentation.
- Manage the placement and receipt of purchase orders for sanitation and maintenance needs.
- Conduct inventory assessments for components such as bearings, belts, fasteners, and sanitation supplies.
- Prepare presentations for departmental meetings.
- Collect and organize documents from various departments for filing purposes.
- Perform monthly inspections of fire safety equipment.
- Log, finalize, and archive work orders systematically.
- Maintain a database for downtime reports: gather downtime forms and input data daily.
- Produce weekly downtime charts for review.
- Ensure that Policies and Procedures are current and accessible.
- Document all safety findings within the plant and prepare reports for the monthly safety subcommittee.
- Oversee the integration of new parts into the inventory management system.
- Manage the maintenance and plant work order system, sending reminders for overdue work orders.
- Assist in training new employees on the maintenance work order system.
- Coordinate all orders related to maintenance, sanitation, and production.
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