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Administrative Partner for Translational Medicine
2 months ago
We are seeking an experienced Administrative Partner to support our Translational Medicine team at Russell Tobin & Associates. The successful candidate will provide administrative support to business partners and coordinate duties with internal and external stakeholders.
Key Responsibilities- Administrative Support: Provide accurate and effective administrative support to business partners and coordinate administrative duties with internal and external stakeholders.
- Communication: Possess strong, positive, interpersonal skills and have the ability to work with a diverse group, be willing to work in a fast-paced environment and be able to handle a large volume of routine work, as well as more challenging projects.
- Scheduling: Schedule and support external candidate interviews and new hire orientation and onboarding.
- Facilities and IT: Submit facilities, IT and Site Services requests.
- Financial Management: Manage purchase orders, contracts, invoices, payment tracking and vendor maintenance.
- Calendaring: Manage multiple schedules with emphasis on heavy calendaring of complex meetings.
- General Office Responsibilities: General office responsibilities include but not limited to: scheduling travel, processing payment and expense reports, maintaining electronic files, ordering food and other supplies for a variety of meetings and events, greeting visitors, ensuring compliance with policies, integrating and facilitating communication with individuals, the team, the department and other functions across the company, and actively participating in administrative team meetings, and projects as requested.
- Experience: 7-10 years of previous administrative experience, strong computer skills utilizing Google Suite (gCal, gMail, gDrive, etc). Excellent written and verbal skills are required.
- Communication: Ability to respond and adjust to requests for information during core business hours Monday through Friday.
- Confidentiality: Proven ability to handle confidential, complex and sensitive information.
- Physical Demands: Ability to stand or sit for at least 6 hours each day. Requires a significant amount of keying and mousing. Ability to accommodate extended periods of computer use to meet business operations. Ability to lift up to 15lbs if required.
Russell Tobin & Associates offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.
