Administrative Professional for Wine Distribution

2 weeks ago


Gardena, California, United States The Wine Source Inc. Full time
About The Job

We are seeking a highly skilled and organized Administrative Professional to join our team at The Wine Source Inc. as an Office Administrator.

Job Responsibilities
  • Provide administrative support to senior management and other departments as needed, ensuring seamless communication and collaboration.
  • Maintain accurate and organized records, including filing, data entry, and document management, with attention to detail and adherence to compliance regulations.
  • Process sales orders, picking tickets, and invoices efficiently, ensuring timely delivery and payment processing.
  • Check inventory of sales orders prior to shipping, verify delivery documents, and maintain accurate records.
  • Oversee the maintenance of office equipment, arrange repairs or replacements as necessary, and ensure a clean and organized work environment.
  • Greet and assist visitors professionally, answer and direct phone calls and emails, and handle incoming and outgoing mail and packages.
  • Assist with onboarding new employees, maintain employee records, and update attendance and leave tracking accurately.
Required Skills and Qualifications
  • High school diploma or equivalent; associate's or bachelor's degree in business administration or a related field preferred.
  • Proven experience as an office administrator, office manager, or in a similar administrative role, with a strong track record of organization, time management, and prioritization.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software, with excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment, with attention to detail and problem-solving skills.
Benefits and Working Conditions
  • Competitive salary range: $55,000 - $70,000 per year, commensurate with experience.
  • Full-time position: Monday to Friday during standard business hours.


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