Executive Office Coordinator

6 days ago


Gardena, California, United States The Wine Source Inc. Full time

The Wine Source Inc., a leading importer and distributor of high-end wines, is seeking an experienced Administrative Services Manager to join their team.

This full-time position offers a competitive salary, commensurate with experience, in the range of $65,000 - $80,000 per annum, depending on qualifications and background.

About The Job:

We are looking for a highly organized and proactive individual to ensure the smooth operation of our office. As an Administrative Services Manager, you will be responsible for providing administrative support to senior management and other departments, as well as managing day-to-day office tasks.

Key Responsibilities:

  • Provide administrative assistance to senior management and other departments as needed.
  • Maintain accurate and organized records, including filing, data entry, and document management.
  • Process sales orders, picking tickets, and invoices.
  • Check inventory of sales orders prior to shipping and release drivers.
  • Match delivery documents with office copies upon return.
  • Inventory control.
  • Oversee the maintenance of office equipment and arrange for repairs or replacements when necessary.
  • Ensure the office environment is clean, organized, and presentable at all times.

Requirements:

  • High school diploma or equivalent; associate's or bachelor's degree in business administration or a related field preferred.
  • Proven experience as an office administrator, office manager, or in a similar administrative role.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Strong organizational and time-management skills with the ability to prioritize tasks effectively.
  • Excellent verbal and written communication skills.
  • Ability to work independently and collaboratively in a fast-paced environment.

About The Wine Source Inc.:

The Wine Source Inc. has been in business for nearly 40 years in Southern California, specializing in importing and distributing high-end & specialty wines to customers. Our ever-growing portfolio is composed of French, South American, Italian, and Domestic wines.



  • Gardena, California, United States Keller Executive Search Full time

    Unlock Your Potential as a Senior ParalegalAre you an accomplished and meticulous legal professional looking to elevate your career within a dynamic and respected law firm? Our recruitment team at Keller Executive Search is collaborating with a prestigious law firm in Torrance, Los Angeles, to identify a highly skilled Senior Paralegal who will be...


  • Gardena, California, United States Allied Universal® Full time

    Company OverviewAllied Universal is a leading security and facility services company, providing rewarding careers that give you a sense of purpose. As part of our dynamic, diverse, and inclusive workplace, you will be part of a team that fuels a culture that reflects in our communities and customers we serve.Salary and Benefits$19.00 per hour for a full-time...

  • Senior Paralegal

    6 days ago


    Gardena, California, United States Keller Executive Search Full time

    The ideal candidate will join a prestigious law firm in Torrance, Los Angeles, and provide vital support to a team of experienced attorneys. This role involves managing comprehensive case preparation, maintaining meticulous documentation, and ensuring the efficient flow of legal processes.Key ResponsibilitiesPerform detailed research on legal issues, case...


  • Gardena, California, United States WSS Foot Locker Full time

    Overview">The Chief Merchandising Officer plays a critical role in leading the Foot Locker team's product strategy. This position requires an entrepreneurial mix of strategy development and vision, deep financial acumen, strong experience across merchandising functions, consumer-focus, and the ability to lead a large team.">About WSS / Foot Locker">WSS is a...


  • Gardena, California, United States Integrated Food Services Full time

    We are seeking a highly organized and detail-oriented Account Coordinator to provide administrative support to our sales team at Integrated Food Services.Key Responsibilities:Prepare, file, and retrieve sales-related documents.Design and renew sales proposals.Update internal databases with account information.Coordinate meetings, calls, and demos for the...


  • Gardena, California, United States 24 Seven Talent Full time

    About 24 Seven TalentAt 24 Seven Talent, we seek an experienced Fashion Design Coordinator to join our team. This role will be responsible for creating tech packs and CADs of new styles, ensuring accurate and detailed specifications.Key ResponsibilitiesCreate technical packages and computer-aided designs (CADs) for new products.Coordinate sample tracking...


  • Gardena, California, United States 24 Seven Talent Full time

    About the Role24 Seven Talent is seeking a highly skilled Fashion Design Coordinator to join our team. In this exciting role, you will be responsible for creating tech packs and CADs of new styles, ensuring accurate and detailed specifications.Key ResponsibilitiesCreate tech packs and CADs of new styles, guaranteeing precise and comprehensive...

  • Security Officer

    7 days ago


    Gardena, California, United States United Guard Security, Inc. Full time

    About the RoleWe are seeking an experienced Security Officer to join our team at United Guard Security, Inc. This is a part-time swing shift position, working Monday and Tuesday from 5pm to 1am.Key ResponsibilitiesThe selected individual will be responsible for securing and patrolling assigned premises. Duties include driving company vehicles, foot patrols,...


  • Gardena, California, United States Swami International Full time

    Job Description:The Portfolio Supervisor Assistant is an integral part of the operations team, assisting the Portfolio Supervisor(s) and other team members to provide excellent tenant relations, ensure compliance with local and federal regulations, and optimize asset performance.Key Responsibilities:Filing and organizing of tenant leases and other...


  • Gardena, California, United States CALPAK Full time

    Job DescriptionCALPAK is a renowned brand seeking an experienced Ecommerce Growth Strategist to drive sales growth and elevate the online shopper experience for our Direct-to-Consumer (DTC) channel. In this role, you will collaborate with the Ecommerce Director to develop and execute long-term strategies, optimize site performance, and oversee User...


  • Gardena, California, United States Motivo Engineering Full time

    Product Development Leadership OpportunityMotivo Engineering is seeking a highly skilled and experienced Chief Product Development Engineer to lead our clean-sheet design projects. With a strong technical background and passion for innovation, you will drive the development of cutting-edge products in various industries, including automotive, wearable...


  • Gardena, California, United States Total Safety Full time

    Total Safety is a leading provider of integrated safety and compliance services. As an Administrative Assistant, you will play a critical role in supporting our team by providing administrative and clerical support. The starting pay for this opportunity is $20/hour.Job Description:We are looking for a highly organized and detail-oriented individual to join...

  • Electrical Engineer

    3 days ago


    Gardena, California, United States Magnetika, Inc. Full time

    Job OverviewMagnetika, Inc. is seeking a skilled Electrical Engineer to join our team as a Test Development Expert.Estimated Salary:$120,000 per year, based on the national average for a senior electrical engineer in the US with 5-7 years of experience.Job Description:We are looking for an experienced electrical engineer to develop detailed test plans and...


  • Gardena, California, United States Calpak USA Full time

    Job OverviewWe are seeking a highly motivated Ecommerce Junior Coordinator to join our team at Calpak USA. As an integral part of our fast-paced ecommerce operations, you will play a critical role in supporting the growth and development of our online channels.This position involves working cross-functionally with various departments, requiring strong...


  • Gardena, California, United States WSS Foot Locker Full time

    Job DescriptionWe are seeking a skilled Pricing and Retail Math Specialist to join our team at WSS/Foot Locker. This role is responsible for developing pricing strategies that align with business objectives and market dynamics, driving revenue growth and profitability.About WSS/Foot LockerWSS is the premier footwear retailer in the U.S., operating...


  • Gardena, California, United States Zero Labs Automotive Full time

    Job OverviewWe are Zero Labs Automotive, a pioneering company in electric vehicle technology. Our mission is to transform classic vehicles into modern masterpieces through electrification.This is an exciting opportunity for a highly skilled Senior Staff Accountant to join our team in Gardena, CA (Los Angeles).About the RoleIn this role, you will be...


  • Gardena, California, United States Straight Up Technologies Full time

    Job OverviewStraight Up Technologies, a global leader in technology solutions for the corporate, sports and entertainment event industry, is seeking an experienced Wireless Network Deployment Specialist to join our dynamic team.We design, secure and scalable network and media collaboration solutions for leading-edge Fortune 500 and entertainment companies....


  • Gardena, California, United States Solari Enterprises, Inc. Full time

    Seeking an experienced Multifamily Affordable Housing Manager to oversee the daily operations of our senior affordable housing community in Gardena, CA. The successful candidate will have a proven track record in property management, staff supervision, and financial management.Job Summary:The Multifamily Affordable Housing Manager is responsible for ensuring...

  • Office Manager

    1 month ago


    Gardena, United States Zero Labs Automotive Full time

    Zero Labs is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our office. As an integral part of our team, you will be responsible for managing administrative tasks, coordinating office activities, and providing support to various departments. The ideal candidate is a self-starter with excellent...

  • Sales Coordinator

    3 weeks ago


    gardena, United States Anza Nutraceuticals Inc. Full time

    At Anza Nutraceuticals, we believe that everyone deserves to feel their best. We develop dietary supplements using proven and effective ingredients that are backed by science to help customers achieve that ideal. Our portfolio of human and pet supplement brands has achieved strong sales with hundreds of thousands of customers in just over 5 years. We are now...

  • Sales Coordinator

    3 weeks ago


    Gardena, United States Anza Nutraceuticals Inc. Full time

    At Anza Nutraceuticals, we believe that everyone deserves to feel their best. We develop dietary supplements using proven and effective ingredients that are backed by science to help customers achieve that ideal. Our portfolio of human and pet supplement brands has achieved strong sales with hundreds of thousands of customers in just over 5 years. We are now...

  • Sales Coordinator

    3 weeks ago


    gardena, United States Anza Nutraceuticals Inc. Full time

    At Anza Nutraceuticals, we believe that everyone deserves to feel their best. We develop dietary supplements using proven and effective ingredients that are backed by science to help customers achieve that ideal. Our portfolio of human and pet supplement brands has achieved strong sales with hundreds of thousands of customers in just over 5 years. We are now...


  • Gardena, United States The Wine Source Inc. Full time $50,000 - $65,000

    Job Title: Office AdministrationThis is In Person Postion. The candidate will be responsible for ensuring the smooth and efficient operation of the office by providing administrative support to various departments and managing day-to-day office tasks. The ideal candidate will be highly organized, proactive, and capable of managing multiple tasks...


  • Gardena, United States Volt Workforce Solution Full time

    Job DescriptionJob DescriptionYou miss 100% of the jobs you don’t apply for Volt is immediately hiring a Japanese Speaking Office Manager in Gardena, CA.Location: Gardena, CAType: Full-Time, Direct HireSalary: $75K - $80K per year + 20% Bonus *Pay range offered to a successful candidate will be based on several factors, including the candidate's...

  • Care Coordinator

    1 month ago


    Gardena, United States Martin Luther King Jr. Community Hospital Full time

    POSITION SUMMARY Care Coordinators function as liaisons between patients, providers, and the healthcare system. Care Coordinators ensures that patient needs, discharge planning, and care coordination efforts are all coherent with care management criteria. Care coordinators must remain cognizant of patient necessity, levels of care, medical conditions,...


  • Gardena, United States Calpak USA Full time

    CALPAK is seeking an Ecommerce Junior Coordinator to join our team! In this role, you will support the online growth of this expanding company. Your analytical, strategic approach and innovation will be key to your success. This individual will work cross-functionally with many facets of the organization and partner closely with all departments. The right...


  • Gardena, United States A-STAFFING, INC. Full time

    We are seeking a highly skilled and experienced Bilingual Corporate Travel Coordinator to join our dynamic team. In this role you will be responsible for providing exceptional travel management services to our corporate clients. Location: A hybrid work arrangement with a possibility of working 2 days per week in the office and 3 days remotely. For...


  • Gardena, United States Fedex Ground Full time

    To provide customers with the highest quality service by providing consistent customer service and resolution in order to ensure timely release and/or inbound or outbound movement of freight/cargoProvide impeccable customer service.Prepare, analyze, and/or submit documentation to the appropriate parties (U.S. Customs, agents, clients) in order to ensure they...

  • Creative Project Lead

    1 month ago


    gardena, United States WSS Foot Locker Full time

    Job Summary:WSS is seeking a hyper-organized and proactive Creative Project Lead to join its internal creative team. In this role, you will be responsible for managing the development, workflow, and execution of creative projects, ensuring they are delivered on time, within scope, and with maximum impact. You will act as the bridge between cross-functional...

  • Creative Project Lead

    4 weeks ago


    Gardena, United States WSS Foot Locker Full time

    Job Summary:WSS is seeking a hyper-organized and proactive Creative Project Lead to join its internal creative team. In this role, you will be responsible for managing the development, workflow, and execution of creative projects, ensuring they are delivered on time, within scope, and with maximum impact. You will act as the bridge between cross-functional...

  • Creative Project Lead

    1 month ago


    Gardena, United States WSS Foot Locker Full time

    Job Summary:WSS is seeking a hyper-organized and proactive Creative Project Lead to join its internal creative team. In this role, you will be responsible for managing the development, workflow, and execution of creative projects, ensuring they are delivered on time, within scope, and with maximum impact. You will act as the bridge between cross-functional...

  • Creative Project Lead

    1 month ago


    gardena, United States WSS Foot Locker Full time

    Job Summary:WSS is seeking a hyper-organized and proactive Creative Project Lead to join its internal creative team. In this role, you will be responsible for managing the development, workflow, and execution of creative projects, ensuring they are delivered on time, within scope, and with maximum impact. You will act as the bridge between cross-functional...

  • Operations Manager

    5 days ago


    Gardena, United States CALPAK Full time

    We are seeking an experienced Operations Manager to join our team to lead operations and IT. The ideal candidate will ensure effective execution of end-to-end processes that drive the company’s order-to-cash and procure-to-pay functions. This role will maintain and optimize operational workflows, collaborate with cross-functional teams, and manage key...


  • gardena, United States CALPAK Full time

    We are seeking an experienced Operations Manager to join our team to lead operations and IT. The ideal candidate will ensure effective execution of end-to-end processes that drive the company’s order-to-cash and procure-to-pay functions. This role will maintain and optimize operational workflows, collaborate with cross-functional teams, and manage key...

  • Sales Coordinator

    4 weeks ago


    Gardena, CA, United States Anza Nutraceuticals Inc. Full time

    At Anza Nutraceuticals, we believe that everyone deserves to feel their best. We develop dietary supplements using proven and effective ingredients that are backed by science to help customers achieve that ideal. Our portfolio of human and pet supplement brands has achieved strong sales with hundreds of thousands of customers in just over 5 years. We are now...


  • Gardena, United States Harmonious Hiring LLC Full time

    We are seeking a Junior Metal Trader with a strong focus on customer liaison and service for a growing company. This role involves managing market price fluctuations responding to changing market conditions and coordinating with customers and warehouses to ensure smooth operations. The office will relocate to Orange County in the first quarter of...


  • Gardena, United States Rotech Healthcare Full time

    About RotechRotech Healthcare Inc. is a national leader in providing ventilators, oxygen, sleep apnea treatment, wound care solutions, diabetic solutions and home medical equipment. We help patients lead a more comfortable and productive life by keeping them engaged in their care and empowering them to manage their health and treatment at home. Rotech...

  • Electrical Engineer

    2 weeks ago


    Gardena, United States Magnetika, Inc. Full time

    Job DescriptionJob DescriptionPOSITION RESPONSIBILITIES:Develop detailed electrical test and coverage plans for in process product testing.Develop diagnostics to help discover and debug defects in manufacturing.Supporting production line testing, debugging and failure analysis on-site.Review product designs and schematics for testability and...