Administrative Assistant
8 hours ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Trinity Health. As a key member of our community, you will be responsible for providing exceptional administrative support to our staff and residents.
Key Responsibilities- Provide administrative support to the Administrator/Executive Director/Designee, including record keeping, maintaining the switchboard, and follow-up functions.
- Greet and direct visitors and family members, ensuring a warm and welcoming environment.
- Accumulate, maintain, and provide statistical data as directed, supporting data-driven decision-making.
- Ensure timely submission of financial records and cost reports to the Executive Director/Administrator or Designee.
- Process payments for deposits in accordance with established guidelines, maintaining accurate financial records.
- Schedule appointments, process mail, and answer the switchboard, providing exceptional customer service.
- Maintain a clean and safe office environment, ensuring necessary equipment and supplies are available.
- Order and manage supplies, ensuring efficient operations.
- Respond to internal and external inquiries in a courteous manner, demonstrating a commitment to customer satisfaction.
- Assist in preparing financial and statistical reports, including census reports, supporting data-driven decision-making.
- Support department managers with various administrative functions, including copies, letters, and preparing binders.
- High School Diploma or equivalent.
- Previous experience as a receptionist or in a secretarial position preferred.
- Ability to utilize and maintain standard office equipment, including copiers, printers, fax machines, shredders, phone systems, and personal computers.
- Previous experience working in long-term care or with the geriatric population preferred.
Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. We are committed to creating a unified workforce that reflects the diversity of the communities we serve. Our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities we serve, and to apply that knowledge to produce positive health outcomes.
We are an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.
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