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Executive Administrative Coordinator

2 months ago

Amarillo, Texas, United States Foundations for Living Full time
Responsibilities

Foundations for Living is dedicated to providing exceptional support services within the healthcare sector. We pride ourselves on our commitment to quality care and a supportive work environment. Our organization values the contributions of dedicated professionals who strive for excellence in their roles.

JOB TITLE: Administrative Assistant

POSITION SUMMARY:

The Administrative Assistant plays a crucial role in delivering administrative support to the management team. This position is essential for ensuring smooth operations and effective communication within the organization. The Administrative Assistant will also engage in collaborative efforts with various departments and manage special projects as required.

Key Responsibilities:

A. Provide comprehensive administrative support to the management team, including schedule management and travel coordination with minimal oversight.
B. Undertake special projects and assignments to enhance the efficiency of administrative and departmental functions in accordance with established policies and procedures.
C. Assist in data collection and analysis for special initiatives, creating presentations and reports as requested.
D. Organize and support all regular and special meetings, including scheduling, agenda preparation, minute-taking, and follow-up actions.
E. Maintain an ongoing tracking system for departmental budgets and expenditures, ensuring accuracy and timely corrections.
F. Develop and manage documentation for departmental standards and procedures.
G. Contribute to the creation of departmental newsletters and communication materials.
H. Plan and coordinate departmental events and activities, ensuring successful execution.
I. Participate in cost management initiatives through effective resource allocation and supply management.
J. Assist in clerical functions related to budgeting and invoice processing.
K. Organize and maintain an efficient filing system for easy access to information.
L. Provide excellent customer service by answering calls, greeting visitors, and facilitating communication between departments.

Benefits Overview:

  • Engaging and fulfilling work environment
  • Competitive salary and generous paid time off
  • Comprehensive medical, dental, and vision plans
  • Retirement savings plan with company matching
  • Opportunities for professional development and career advancement
  • Tuition assistance programs
  • Employee retention bonuses
  • Additional information on benefits is available through our internal resources.

Qualifications:

Required Education and Experience:

1. High school diploma or equivalent is required.
2. Some post-secondary education or vocational training in administrative support or related fields is preferred.
3. A minimum of two years of experience in an administrative role is required, with proficiency in office software, particularly Word and Excel.
4. Strong written and verbal communication skills are essential.

Physical and Sensory Requirements:

1. Ability to read and write in English.
2. Effective communication skills to interact with various stakeholders.
3. Ability to maintain composure in high-pressure situations.
4. Proficient in responding to auditory stimuli and managing multiple tasks.
5. Capable of performing physical tasks such as bending and lifting.

Equipment Utilized:

1. Standard office equipment and technology.
2. Job-specific software applications.
3. Typing proficiency of at least 50 words per minute is preferred.

Commitment to Diversity:

Foundations for Living is committed to fostering an inclusive workplace where all individuals are treated with respect and dignity. We are an equal opportunity employer and encourage applications from diverse backgrounds.