Chief Financial Officer for Marine Science Institute
2 weeks ago
Payroll Title: FINANCIAL ANL SUPV
Job Code: 007123
Department Code (Name): MSII (MARINE SCIENCE INSTITUTE)
Percentage of Time: 100
Union Code (Name): 99
Employee Class (Appointment Type): Staff: Career
FLSA Status: Exempt
Classified Indicator Description (Personnel Program): MSP
Salary Grade: Grade 24
Hiring/Budgeted Salary or Hourly Range: The budgeted salary range that the University reasonably expects to pay for this position is $94,400 to $110,000/year.
Full Salary Range: The full salary range for this position is $94,400 to $176,800/year. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location: Marine Science Building 520
Working Days and Hours: Monday- Friday, 8am-5pm
Benefits Eligibility: Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid (Both UC & Non-UC locations)
Special Instructions:
For full consideration, please include a resume and a cover letter as part of your application.
Department Marketing Statement:
The Marine Science Institute is recognized globally as a leader in marine and environmental research. Its researchers are at the forefront of their fields, consistently redefining our understanding of marine science and policy. Over 300 research projects funded by more than 80 awarding agencies with a value exceeding $100 million in extramural and intramural funding are managed by MSI each year. Research at MSI encompasses 14 disciplines supporting projects involving faculty, professional researchers, technical staff, graduate and undergraduate students. MSI provides educational outreach activities through the REEF (Research Experience and Education Facility) with 20,000 visitors annually.
Benefits of Belonging
Being part of UC means joining a vibrant institution that highlights what is achievable. People make UC exceptional, and UC acknowledges your contributions by fostering a great workplace. Excellent retirement and health benefits are just a few of the rewards. Discover more about the benefits of working at UC and why you belong at UC.
Brief Summary of Job Duties:
The Marine Science Institute is a large, complex, interdisciplinary organization that serves researchers across 14 different disciplines. Annually, the Institute secures between $19-$21 million in new awards and manages over $85 million total while submitting over 121 proposals each year. This role provides expertise, oversight, and guidance in a comprehensive range of financial management and procurement tasks through high-level initiative, problem-solving skills, independence, judgment, a strong professional orientation, effective verbal and written communication, and the ability to organize and manage a wide array of responsibilities accurately and consistently. This position ensures superior leadership for the Institute's financial activities for the MSI and affiliated units by fostering an employee-oriented, high-performance culture that emphasizes quality, productivity, standards, goal attainment, and professional excellence. The role is part of the MSI senior management team, collaborating with the MSO and other division managers on operational issues. Active participation in cross-division activities that impact the entire Institute is essential. The position involves designing and implementing operating policies and procedures to advance the overall goals and objectives of MSI.
Required Qualifications:
Bachelor's degree in a related field and/or equivalent experience/training. Advanced ability to effectively present complex financial information both verbally and in writing in a clear and concise manner. Thorough knowledge and understanding of internal control practices and their impact on safeguarding University resources.Preferred Qualifications:
5+ years of progressive management and/or leadership experience. Excellent interpersonal skills to effectively lead. Knowledge of financial analysis and reporting techniques, human resources, and risk management planning; accounting and payroll. Management of major programs and complex facilities. Exceptional interpersonal skills to effectively lead, motivate, and influence others, develop and maintain high service standards, and work effectively across the organization at all levels. Advanced decision-making and reasoning skills, with the ability to develop original ideas to solve problems, conduct operations, and perform quality control analysis, while ensuring effective time management. Applies detailed knowledge of unit functions to create and foster an effective team environment.Special Conditions of Employment:
Satisfactory criminal history background check UCSB is a Tobacco-Free environmentJob Functions and Percentages of Time:
50% Financial Controls - Oversees all major aspects of the Institute's financial activities to ensure compliance with a wide range of sponsor policies. Provides expertise and guidance for decisions regarding all budgetary and expenditure activity (approximately 80,000 financial transactions annually) including award set-up, signature authorizations, general ledger activity, financial reporting, interdepartmental recharges, invoice processing, subcontracts, cost transfers, procurement activities, flex card transactions, vehicle fleet management, reconciliation of indirect costs, rebudgeting, audit, resolution of aging items, and validation of payroll and benefits transactions. Interprets, applies, and explains a wide range of policies, procedures, and regulations. Analyzes complex situations and provides appropriate solutions. Serves as an innovative problem-solver for complex accounting and financial matters. Provides recommendations and proposes actions concerning non-standard situations. Maintains knowledge of contract and grant budget and expenditure policies for over 80 extramural agencies. Integrates agency requirements with University policies and guidelines related to all financial transactions. Provides guidance to Principal Investigators on managing their awards. Advises and consults with administrators, professional researchers, faculty, and staff regarding policy interpretation and application. Recommends courses of action/solutions for situations not directly covered by policy. Performs analytical thinking and provides solutions that may require a combination of standard and original approaches and methods. Understands and mitigates key elements of the Institute's risk profile by ensuring that financial operations comply with all legal and regulatory requirements. Provides expertise and guidance for all decisions regarding cost principles, allocability, and allowability of expenses. 20% Senior Management Team / Strategic Planning - Serves as a member of the MSI senior management team. Actively participates in activities that cross division boundaries and affect the entire Institute. Collaborates with the MSO and other division managers on short-term and long-term strategic planning, identification of emerging areas of growth, risk assessments, budget cuts, or resource distribution impacts, system design and implementation, workflow and workload reassignment/redistribution, and administrative office space design and assignment. 25% Unit Management - Manages MSI's Contract and Grant, Budget and Procurement unit's staff. Provides leadership, direction, and mentoring to ensure effective operation of the unit. Sets priorities and expectations for staff performance, establishes schedules, deadlines, and timelines so that the Unit meets all of its operational goals. Monitors and adjusts workloads between analysts as necessary. Establishes and maintains standards and procedures that enable the Contract & Grant and Budget Units to manage, track, and plan the financial activities of an $85 million portfolio and submission of over 121 proposals annually while navigating a constantly changing environment of regulatory and reporting requirements. Responsible for supervision of all proposal submissions, award set-up, budget management, account reconciliation, transfer of expenses, transfer of funds, closeouts, agency reporting, accounts payable, entertainment expenses, fabrications, payroll review, audit responses, and re-budgeting requirements. Manages the purchasing activities for all MSI extramural awards and department accounts, including managing low and high-value purchase orders, flex card purchases, PSA's, charters, vendor blankets, equipment inventory, insurance, and risk management. 5% Campus Advancement - Leads and participates in campus-wide efforts to improve business practices and systems by lending expertise, leadership, and visioning skills via focus groups, committee service, and developing and piloting new systems as appropriate. Collaborates in the development and review of new and revised policies and procedures. Provides expert consultation by maintaining a comprehensive understanding of all relevant financial policies for both pre and post-award finance.UC Vaccination Programs Policy - With Interim Revisions
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs - With Interim Revisions.
As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date. Federal, state, or local public health directives may impose additional requirements.
Equal Opportunity/Affirmative Action Statement
UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.
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Application Status
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