Deputy Auditor-Property Specialist

The Deputy Auditor-Property is responsible for the computation and distribution of property tax settlements, administration of delinquent tax collections, and other related tasks. This role also involves the administration of elections, including voter history, absentee voting, and election day preparation.

• Administers delinquent tax collection process, including mailing notices, preparing affidavits, and maintaining tax judgment books.
• Administers tax forfeiture process, including preparation of notices, publishing, and sheriff's service.
• Performs split and combination maintenance of parcels, including adding/deleting parcels, amending plat books, and giving approval on exemption certificate applications.
• Performs parcel maintenance on the tax system, including taxpayer IDs, property addresses, and legal descriptions.
• Reviews and proofs new plats and annexations prior to approval.
• Administers tax forfeited land sales, including compiling information, requesting township approval, and reconciling tax forfeited funds.
• Administers confession of judgment contracts, including preparing contracts, bills, and notices.
• Prepares and distributes auxiliary forest funds, severed mineral interest, delinquent, and in lieu of tax settlements.
• Calculates and prepares distribution of state aids, including county program aid, PERA aid, and market value credit.
• Submits reports to state agencies and the Minnesota Department of Revenue.
• Compiles and submits school tax abatement reports and taxes receivable reports.
• Processes bankruptcy claims, including filing, recording, and receiving payments.
• Prepares ditch liens and maintains ledgers.
• Researches and reviews laws and procedures.

• Enters post-election voter history within the set timeline.
• Administers and maintains absentee voting, including UOCAVA and permanent absentee lists.
• Holds a position on the county Absentee Ballot Board with the Auditor/Treasurer.
• Assists with election day preparation, election judge training, absentee voting, and election night reporting.
• Attends election training provided by the Secretary of State's office, county, and related vendors.

• High school diploma plus 2 years of accounting or closely related experience.
• 4 years of experience.

• Considerable knowledge of computer systems used in tax collection.
• Considerable knowledge of basic bookkeeping and accounting principles and practices.
• Considerable knowledge of statutes and regulations applicable to tax payment and collection.
• Extensive knowledge of legal land descriptions and land measurements.
• Considerable knowledge of Microsoft applications, including Word and Excel.
• Skilled in the use of computers and calculators.
• Ability to organize work and adhere to reporting deadlines.
• Ability to prepare complete and accurate accounting reports and statements of moderate difficulty.
• Ability to perform detailed work with a high degree of accuracy.
• Ability to establish and maintain effective working relationships with county officials, state officials, employees, and the public.
• Ability to supervise and provide training and/or assistance to Collections Clerks.
• Ability to work rapidly and accurately in handling a high volume of calls.
• Ability to calculate property tax, tax interest, and penalties, tax increment values, and green acre paybacks.
• Ability to maintain confidentiality according to established procedures governing the release of protected data.
• Ability to communicate effectively via telephone with taxpayers, state agencies, business professionals, and the general public.

• Develops, maintains a thorough working knowledge of, and complies with all departmental and applicable County policies and procedures.
• Demonstrates regular and reliable attendance and punctuality.
• Performs all duties as required in a safe and efficient manner.
• Demonstrates by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
• Develops respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Confers regularly with and keeps immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities.
• Represents Kanabec County in a professional manner to the public, outside contacts, and constituencies.