Administrative Support Professional

3 weeks ago


GondrecourtleChâteau, Grand Est, United States Gillette Children's Full time

Gillette Children's is a reputable organization seeking a part-time Senior Administrative Assistant to support 4 VPs and Directors. This role offers flexible work arrangements, with primarily onsite work and one day per week for remote work.

Key Responsibilities
  • Manage complex calendars, including scheduling changes, travel schedules, and meeting requests.
  • Prepare and process various documents, such as agendas, meeting minutes, reports, policies, letters, etc.
  • Maintain confidentiality related to all matters managed on behalf of the Vice President(s) and Director(s).
  • Prepare presentation materials in different formats.
  • Maintain and organize electronic and hard copy files and records.
  • Assist with communication by organizing and prioritizing phone messages, mail, etc., and providing follow-up communication as needed.
  • Coordinate travel arrangements, conference registrations, and reimbursements.
  • Oversee event arrangements, recognition, planning, and other activities.
  • Collect and distribute key data and reports.
  • Assist in budget planning for departments.
  • Support large projects led by each Vice President and Director, including meeting coordination, attendee tracking, milestone completion, project planning, meeting preparation, and attendance.
  • Track and reconcile operating and capital budgets.
  • Process quotes, invoices, and purchase requisitions.
  • Assist with project management as projects are assigned by Vice President(s) and Director(s).
  • Perform miscellaneous tasks to ensure efficient and effective work.
Requirements
  • 3-5 years minimum administrative assistant experience, including two years working with upper management and/or executives.
  • Intermediate skills of Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and typing (at least 45 words per minute), and knowledge of One Note and SharePoint.
Compensation and Benefits

The estimated salary for this position ranges from $24.21 to $36.32 per hour, with a median wage of $30.26/hour, depending on relevant work experience, education, certification, licensure, and internal equity. Gillette Children's offers a competitive benefits package, including a retirement savings match, tuition reimbursement, paid time off, and health and wellness benefits for .5 FTE and above.



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