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Executive Administrative Coordinator

2 months ago

Jefferson City, Missouri, United States Lincoln University of Missouri Full time
Job Overview

Objective:

The role is designed to deliver comprehensive administrative assistance to the Department Head within the School of Business (SOB) and its associated components. Key responsibilities encompass, but are not limited to:

  • Overseeing the Department Head's schedule
  • Organizing and preparing materials for meetings, as well as documenting meeting minutes
  • Arranging travel logistics for the department head
  • Processing requisitions and budget modifications for the School of Business
  • Managing course information and developing the course timetable for the SOB each semester
  • Facilitating textbook orders for faculty members

The position serves as the primary contact for the SOB, necessitating the provision of professional and courteous customer service.

Core Responsibilities:

  • Drafting reports and correspondence, handling phone inquiries, sorting mail, and assigning academic advisors.
  • Proficiency in Adobe, Microsoft Office Suite, and Ellucian Colleague is essential.
  • Collaborating with the department head to manage the departmental budget.
  • Ordering supplies, documenting meeting minutes, maintaining records, and possessing general bookkeeping knowledge.

Additional Responsibilities:

  • Conducting research and compiling correspondence and confidential information for faculty, staff, students, and other stakeholders as required.
  • Completing Personnel Transaction Report forms (PTR) and onboarding paperwork for new hires.
  • Preparing all requisitions and documentation for employment approval within the department.

Qualifications:

  • An Associate degree is preferred but not mandatory.
  • A minimum of two years' experience in an office management role is preferred but not essential.
  • Experience in a higher education environment is advantageous.

Skills and Attributes:

  1. Exceptional organizational, communication, and interpersonal skills are required.
  2. Proficiency in Microsoft Word, Excel, and strong skills in managing spreadsheets, along with overall proficiency in Microsoft Office Suite.
  3. Experience in budget management is preferred.

Physical Requirements:

  • Light sedentary office work.
  • Extended periods of sitting at a desk and utilizing a computer.
  • Able to lift up to 25 lbs.
  • Occasional off-campus responsibilities to represent the institution in an official capacity.

This job description is not intended to be an exhaustive list of all responsibilities, duties, or skills required for the position and is subject to review and modification at any time, in accordance with the needs of Lincoln University.