Administrative Coordinator

3 days ago


Jefferson City, Missouri, United States Lincoln University of Missouri Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the College of Agriculture at Lincoln University of Missouri.

Key Responsibilities:

  • Manage calendars, schedules, and appointments for the College.
  • Process requisitions, initiate, transfer, and track paperwork within the Colleague system.
  • Procure goods and services as needed, ensuring compliance with university policies.
  • Coordinate and manage program budgets with supervision, ensuring accurate financial reporting.
  • Submit and reconcile P-Card expense reports, maintaining accurate records.
  • Maintain filing, database, and other record-keeping systems, ensuring confidentiality and security.
  • Prepare correspondence, meeting minutes, and reports, maintaining a professional tone.
  • Answer incoming phone calls, take messages, and manage email inquiries, providing excellent customer service.
  • Manage inventory of office supplies and materials, ensuring efficient use of resources.
  • Assist with HR paperwork, including time sheets, time and effort reports, leave slips, and new hire paperwork.

Requirements:

  • Bachelor's degree in agriculture or a related field is preferred.
  • One year of office work experience is preferred, with experience in a higher education institution being a plus.

Preferred Qualifications:

  • Knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
  • Excellent written and oral communication skills.
  • Ability to multi-task and work with minimal supervision.

Lincoln University of Missouri is an equal opportunity employer.

This job description is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University.



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