Administrative Support Specialist
1 day ago
At SNI Companies, we are seeking a skilled Medical Administrative Assistant to join our team in Jacksonville, FL. The successful candidate will support our client by providing exceptional administrative services.
Estimated Salary: $40,000 - $50,000 per year
Job Overview:
The Medical Administrative Assistant will be responsible for coordinating the day-to-day administrative support activities for Division Chief and Associate Director/Administrator. This includes managing calendars, organizing office and clerical support services, and providing general administrative support for division and programs contained within the division.
Responsibilities:
- Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
- Coordinates particular support activities within an office or provide direct support to faculty or management staff.
- Coordinates travel arrangements, makes reservations, and processes reimbursements.
- Drafts correspondence and reports.
- Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment, or facility issues.
- Organizes and performs all office and clerical functions, including setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes, and organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
- Ensures the scheduling in advance of adequate rooms, reservation, and delivery of needed equipment and catering of food when appropriate for meetings and training sessions.
- Facilitates the coordination of regional trainings throughout the year.
- Updates and maintains inventory lists for protocols and equipment as required by the Florida Department of Education.
- Oversees and coordinates volunteers and volunteer paperwork.
- Develops and maintains patient resident schedule for patient rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month.
- Assists with special projects as assigned.
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