Administrative Support Specialist

1 day ago


Jacksonville, Florida, United States SNI Companies Full time

At SNI Companies, we are seeking a skilled Medical Administrative Assistant to join our team in Jacksonville, FL. The successful candidate will support our client by providing exceptional administrative services.

Estimated Salary: $40,000 - $50,000 per year

Job Overview:

The Medical Administrative Assistant will be responsible for coordinating the day-to-day administrative support activities for Division Chief and Associate Director/Administrator. This includes managing calendars, organizing office and clerical support services, and providing general administrative support for division and programs contained within the division.

Responsibilities:

  • Responds to routine and moderately complex questions or issues regarding policies, procedures, and processes and ensures compliance at the unit level.
  • Coordinates particular support activities within an office or provide direct support to faculty or management staff.
  • Coordinates travel arrangements, makes reservations, and processes reimbursements.
  • Drafts correspondence and reports.
  • Maintains office supply inventory, interacts with vendors, serves as unit contact for space, equipment, or facility issues.
  • Organizes and performs all office and clerical functions, including setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes, and organizing and maintaining calendar appointments/scheduling for Division Chief and Associate Director.
  • Ensures the scheduling in advance of adequate rooms, reservation, and delivery of needed equipment and catering of food when appropriate for meetings and training sessions.
  • Facilitates the coordination of regional trainings throughout the year.
  • Updates and maintains inventory lists for protocols and equipment as required by the Florida Department of Education.
  • Oversees and coordinates volunteers and volunteer paperwork.
  • Develops and maintains patient resident schedule for patient rotations and ensures resident completion of necessary assignments needing to be turned in to Division Chief. Builds resident schedule each month.
  • Assists with special projects as assigned.


  • Jacksonville, Florida, United States National Youth Advocate Program Full time

    About the RoleWe are seeking an Administrative Support Specialist to join our team at National Youth Advocate Program. The successful candidate will be responsible for ensuring the smooth operation of our office, providing excellent customer service, and supporting our staff in their daily tasks.


  • Jacksonville, Florida, United States Duval Charter High School Full time

    Job Title: Administrative Support SpecialistJob SummaryAs an Administrative Support Specialist at Duval Charter High School, you will play a vital role in ensuring the smooth operation of our school office. Your primary responsibility will be to provide administrative support to the principal and other staff members, handling a wide range of tasks with a...


  • Jacksonville, Florida, United States My Florida Corp Defunct Full time

    Job OverviewWe are seeking an experienced Administrative Support Specialist to join our team at My Florida Corp Defunct. As a key member of our administrative staff, you will provide critical support to our management team in various administrative matters.Key ResponsibilitiesProvide administrative assistance to the management team, including data...


  • Jacksonville, Florida, United States UF Health Full time

    Job Summary:The Administrative Support Specialist will provide critical support to the Patient Access Center team by delivering exceptional customer service, maintaining accurate records, and ensuring seamless communication between patients, staff, and healthcare providers.Key Responsibilities:Manage high-volume incoming calls and respond to patient...


  • Jacksonville, Florida, United States My Florida Corp Defunct Full time

    Job Overview:This is an exciting opportunity to join the My Florida Corp Defunct team as an Administrative Support Specialist. As a key member of our administrative staff, you will provide essential support to our management and professional staff in providing analysis and research on various administrative matters.About Us:We are a dynamic organization that...


  • Jacksonville, Florida, United States HumanHire Full time

    Job OverviewWe are seeking an Administrative Operations Support Specialist to provide exceptional support to our patients and customers in a medical setting.


  • Jacksonville, Florida, United States State of Florida Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. This role will provide administrative support to management and professional staff, ensuring the smooth operation of our office.Responsibilities:Process routine correspondence, investigate subject matter, and prepare replies.Maintain...


  • Jacksonville, Florida, United States Better Together Full time

    About UsBetter Together is a non-profit organization dedicated to helping families in crisis and working towards ending the foster care system.Job SummaryWe are seeking an Administrative Support Specialist to join our team in Northeast Florida. This role will be responsible for overseeing the volunteer pipeline efforts, providing administrative support to...


  • Jacksonville, Florida, United States Skyes The Limit Llc Full time

    Job DescriptionWe are looking for an experienced Administrative Direct Care Professional to join our team at Skyes The Limit Llc.About the Role:This is a full-time position that requires a high level of organization and attention to detail.The successful candidate will have prior experience in office administration and be able to work independently with...


  • Jacksonville, Florida, United States UF Health Full time

    Job DescriptionWe are seeking a highly skilled Executive Assistant Lead to join our team at UF Health. As an integral part of our executive management, this role will provide advanced administrative support and confidential services.The ideal candidate will possess exceptional organizational skills, with the ability to work independently and handle multiple...


  • Jacksonville, Florida, United States ResourceMFG Full time

    Job Overview: ResourceMFG is seeking an Administrative Accounting Specialist to join our team. This role offers a competitive salary, paid weekly, and access to health benefits and a retirement plan. As a valued member of our team, you will be part of a company that values your experience and success. Responsibilities: Process accounts payable, including...


  • Jacksonville, Florida, United States Mayo Clinic Full time

    Job Summary:We are seeking a highly organized and detail-oriented Support Services Specialist to join our team at Mayo Clinic. This full-time position offers a competitive salary of $48,000 per year and a comprehensive benefits package.**About the Role:**As a Support Services Specialist, you will provide administrative support to various departments,...


  • Jacksonville, Florida, United States Mental Health Resource Center Inc Full time

    Job Description:We are seeking a Medical Administrative Specialist to join our team at Mental Health Resource Center Inc. The successful candidate will provide administrative support to our healthcare professionals and ensure the smooth operation of our medical office.Responsibilities:Manage patient scheduling and record-keeping with precision and attention...


  • Jacksonville, Florida, United States Skyes The Limit Llc Full time

    Job OverviewWe are seeking an experienced Corporate Support Specialist to support our operations at Skyes The Limit Llc. This role will involve providing administrative and clerical services to drive company success.


  • Jacksonville, Florida, United States UF Health Full time

    About the RoleWe are seeking a skilled Healthcare Support Specialist to provide administrative support to our healthcare team. This individual will be responsible for managing patient records, scheduling appointments, and handling phone calls and messages.


  • Jacksonville, Florida, United States MyFlorida Full time

    The State of Florida is seeking a highly skilled Healthcare Administrator Specialist to join the Agency for Health Care Administration. This role involves conducting inspections of healthcare facilities across the state, ensuring compliance with established regulations and guidelines. The successful candidate will possess strong communication and...


  • Jacksonville, Florida, United States T Maks International Inc Full time

    Job RoleAt T Maks International Inc, we are looking for a skilled Operations Support Specialist to provide administrative support to our Sales Team. In this role, you will be responsible for answering phones, responding to customer inquiries, greeting visitors, scheduling meetings, preparing snacks, maintaining office organization, coordinating mail flow,...


  • Jacksonville, Florida, United States Addus HomeCare Corporation Full time

    **Job Title:** Personal Support Specialist**Estimated Salary:** $45,000 - $60,000 per yearAddus HomeCare Corporation is seeking a skilled and empathetic Personal Support Specialist to provide personalized care to clients in their homes. As a Personal Support Specialist, you will be responsible for assisting clients with daily activities, managing their care...


  • Jacksonville, Florida, United States VyStar Credit Union Full time

    VyStar Credit Union offers a competitive salary of $55,000 per year for this exciting opportunity to join our team as an Insurance Administrative Specialist. Located in Jacksonville, Florida, we provide a dynamic and supportive work environment that fosters growth and development.Job Description:This role is responsible for providing administrative support...


  • Jacksonville, Florida, United States The New IEM, Llc Full time

    We are seeking a detail-oriented and organized Operations Support Specialist to provide administrative support to our production team at The New IEM, LLC.Job OverviewThis role involves handling various administrative tasks, ensuring smooth operations and efficient management of resources. You will be responsible for timekeeping administration, inventory...