Office Support Specialist III

2 weeks ago

Butte, Montana, United States Montana Tech Full time
Position Overview

Administrative Associate III

Part-Time - 20 Hours per week
Hourly Rate - $16.536


Montana Technological University offers a comprehensive benefits package for eligible positions, including health, dental, and vision insurance, a mandatory retirement plan with employer contributions, partial tuition waivers, and a wellness program.


Key Responsibilities:
This role provides essential support to the Civil Engineering Department. Daily tasks include:

  • Managing and directing phone communications
  • Assisting with scheduling, travel arrangements, meetings, and events
  • Responding to emails and documenting meeting minutes
  • Welcoming visitors and maintaining organized filing systems
  • Researching, gathering, and compiling information for reports and documents
  • Overseeing budget components and newsletters
  • Maintaining office supply inventories and ensuring timely replenishment
  • Utilizing common office software, including word processing, spreadsheets, and presentation applications
  • Supporting students in connecting with faculty and staff for assistance
  • Supervising work-study students and other student assistants

This position requires effective collaboration with various staff and departments.


Required Qualifications:
- Proficiency in office software, particularly the MS Office Suite.
- A minimum of two years of post-secondary education or two years of office management experience, or an equivalent combination of education and experience.
- Strong organizational and multitasking abilities, with a keen attention to detail and effective prioritization skills.
- Excellent communication and interpersonal skills, demonstrating the ability to work collaboratively within a team.


Preferred Qualifications:
- Previous experience in administrative support or similar roles is advantageous.
- Familiarity with campus-specific software for database management, scheduling, budgeting, and curriculum records.
- Understanding of academic environments and procedures is beneficial.
- Professional communication skills in verbal, written, and electronic formats.


Application Requirements:
To be considered, applicants must submit:

  • A cover letter addressing qualifications
  • A resume
  • Contact information for three professional references

Note: Any employment offer is contingent upon a satisfactory criminal background check.


Montana Tech is dedicated to fostering a work and learning environment free from discrimination. The University does not discriminate in its educational programs and activities or in its employment policies and practices based on various factors, including race, color, religion, national origin, gender, age, and disability.


Why Choose Montana Tech?
Join a mission-driven institution that provides transformative experiences for students, helping to develop the leaders of tomorrow in science, engineering, and technology.


Benefits Include:

  • Medical, Dental, and Vision Insurance with low deductibles
  • Generous employer contributions toward health care benefits
  • Retirement employer contributions for eligible employees
  • Paid holidays and annual leave
  • Life and Disability Insurance
  • Tuition benefits for dependents after a qualifying period
  • Employee Assistance and Wellness Programs

Montana Technological University is located in a picturesque area, known for its rich history and academic excellence.

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