Administrative Support Specialist III

2 weeks ago

Butte, Montana, United States Montana Tech Full time
Position Overview

Job Title: Administrative Associate III

Employment Type: Part-Time - 20 Hours per week
Compensation: Hourly - $16.536


Montana Technological University offers a comprehensive benefits package for eligible positions, which includes health, dental, and vision insurance, a mandatory retirement plan with employer contributions, partial tuition waivers, and a wellness program.


Key Responsibilities:
This role provides essential support to the Civil Engineering Department. Daily responsibilities encompass:

  • Managing and directing phone communications
  • Assisting with scheduling, travel arrangements, meetings, and events
  • Responding to emails and documenting meeting minutes
  • Welcoming visitors and maintaining organized filing systems
  • Researching, gathering, and compiling information for reports and documents
  • Overseeing budget components and newsletters
  • Maintaining office supply inventories and replenishing as necessary
  • Utilizing common office software, including word processing, spreadsheets, and presentation applications
  • Assisting students in connecting with faculty or staff for support
  • Supervising work-study students and other student assistants

This position requires effective collaboration with various staff and offices.


Required Qualifications:
- Proficiency in office software, particularly the MS Office Suite.
- Completion of two years of post-secondary education or two years of office management experience, or an equivalent combination of education and experience.
- Strong organizational and multitasking abilities, with a keen attention to detail and effective prioritization skills.
- Excellent communication and interpersonal skills, demonstrating the ability to work collaboratively within a team.


Preferred Qualifications:
- Previous experience in administrative support or similar roles is advantageous.
- Familiarity with campus-specific software for database management, scheduling, budgeting, and curriculum records.
- Understanding of academic environments and procedures is beneficial.
- Professional communication skills in verbal, written, and electronic formats.


Application Requirements:
To ensure full consideration, application materials must be complete and include:

  • Cover letter addressing qualifications
  • Resume
  • Contact information for three professional references

Note: Any employment offer is contingent upon a satisfactory criminal background check.


Montana Tech is dedicated to fostering a working and learning environment free from discrimination. The University does not discriminate in its educational programs and activities or in its employment policies and practices on various bases, including race, color, religion, national origin, gender, age, and disability.


Why Choose Montana Tech?
Join us in meeting the evolving needs of society by providing transformative student experiences and developing future leaders in science, engineering, and technology.


Benefits Overview:
Montana Tech offers an attractive benefits package, which includes:

  • Medical, Dental, and Vision Insurance with low deductibles
  • Generous employer contributions toward monthly health care benefits
  • Retirement contributions for eligible employees
  • Paid holidays and annual leave
  • Life and Disability Insurance
  • Tuition benefits for dependents after a specified period of employment
  • Employee Assistance and Wellness Programs

Montana Technological University is located in a picturesque area, known for its natural beauty and rich history.

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