Support Services Coordinator

3 days ago

Detroit, Michigan, United States Easy Recruiter Full time

About Easy Recruiter, we are committed to building and maintaining a workplace environment that is collaborative and supports all employees as we effectively carry out our mission. This includes ensuring inclusion and equity throughout the agency, while embracing the individual differences of our employees and clients. We believe that diverse perspectives and backgrounds are fundamental to doing our best work.

We have 15 offices statewide and offer flexible schedules and a hybrid work environment that helps our staff balance work and life. Our comprehensive benefits package includes:

  • A full benefits package with competitive pay, estimated at $52,000 - $62,000 per year.
  • Paid vacation, sick leave, and holidays.
  • Growth and development opportunities, including 80+ hours of training each biennium.
  • Educational and professional certification reimbursements.
We are seeking an Administrative Assistant to support our King County audit teams. Responsibilities will include:
interpreting and applying administrative policies; developing, implementing, and documenting procedures to ensure compliance with policies; coordinating personnel administration, including recruitment, new hire orientation, and payroll; ensuring adequate supplies and equipment are in compliance with budget guidelines; serving as a liaison between Audit Managers and other staff.
This position will be assisting more than one office in the King County area and will be expected to travel to different offices as necessary.

Duties:
The following functions may be the responsibility of this position in one or more offices, as each office is independently managed:

Administrative Assistance to assigned Audit Management:
Assists Audit Managers with tasks and projects as delegated and serves as liaison between managers and other staff communicating daily via telephone and email to fill information requests of the Audit Managers.
  • Coordinates office operations to ensure efficient use of space, equipment, and personnel.
  • Maintains liaison and coordination between services and technical support in Olympia.
  • Establishes, maintains, and serves as contact for office accounts, lease, and equipment maintenance.
  • Maintains office supplies and equipment in compliance with budget guidelines, including purchase authority.
  • Manages an inventory of team-level equipment in accordance with Office policies and team-level procedures.
  • Reviews and monitors team-level budgets.
  • Purchase card custodian, maintains and reconciles purchase card activity log and credit card statement.
  • Reviews, reconciles, and acts as custodian for team recognition items which may include assisting with procuring gift cards and/or small recognition gifts.
Human Resource and Payroll Assistance:
  • Coordinates personnel administration, including recruitment and interview scheduling, new hire orientation, and payroll.
  • Reviews and processes staff time summaries, leave slips, and travel vouchers for accuracy, completeness, and in accordance with team level processes; assists staff in correcting errors; submits to fiscal and maintains file copy.
  • Ensures required documents are sent to human resource and file copy retained.
  • Oversight of travel time review in accordance with team-level processes.
Audit Support and Team Mate:
  • Assists auditees and citizens with concerns and information inquiries.
  • Maintains audit files (which may include initial set-up); electronic data; and the future audit work files (FAWF) as well as archiving the audit upon completion.
  • Coordinates record retention and destruction.
  • Assists with audit scheduling as needed. Duties may include performing initial client contact, scheduling tentative entrance and exit interviews, sending out pre-audit request lists and updating the schedule as needed.
  • Assists in the management and tracking of outstanding hotline and fraud cases including but not limited to: tracking open cases, informing team management and staff and items need to be considered during case audits, updating activity logs and aiding in communication with citizens, clients, and SAO personnel on the status of open submissions.
  • Assists with creating audit engagement letters for open audits and printing documents of meetings as needed including entrance and exit conferences.
  • Assists with data input as needed on the team level.

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