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Financial Operations Specialist
2 months ago
We are seeking a highly skilled and experienced professional to join our team as an Associate Controller. This role will play a critical part in supporting our accounting processes, internal controls, and financial reporting requirements.
Key Responsibilities- Collaborate with finance staff to maintain accurate and timely fiscal data, including journal entries, cash requirements, and financial statements.
- Review invoice submissions for accuracy and process them accordingly.
- Ensure compliance with state and federal regulations, proper funding, and acceptable payment terms for financial contracts.
- Support the financial planning process, including budget development, forecasting, and variance reporting.
- Develop and implement policies, procedures, and internal controls to maintain compliance with federal guidelines and regulations.
- Participate in the preparation of federal funding applications, including budget development and financial reporting.
- Review and understand awarded grants, contracts, and cooperative agreements, including proposals, budgets, and special award terms and conditions.
- Perform training for financial and programmatic staff on federal financial requirements and new policies and procedures.
- Assist in the formulation of internal controls and policies to comply with state agency oversight and best practices.
- Support year-end audit analysis, reports, and reconciliations, and respond to audit queries as requested.
- Analyze monthly financial results and report key variances with supportive action plans to management and key program staff.
- BA degree or three to five years of experience with accounting responsibilities, automated financial systems, budget management, and spreadsheet modeling.
- Three to five years of experience in developing and implementing documented financial and operational policies and procedures.
- Three to five years of experience with federal compliance and monitoring (preferred).
- Experience directing temp staff or consultants (preferred).
- Successful track record serving as an associate or assistant controller.
- Knowledge of Governmental Accounting Standards Board (GASB) accounting standards and Massachusetts statutes relative to accounting for public entities (preferred).
- Strong interpersonal, communication, and presentation skills.
- Ability to interpret federal and state regulations.
- Ability to identify and implement financial best practices, problem-resolution, and negotiation skills.
- Established credibility as a leader who can manage, evaluate, and motivate staff.
- Track record of working independently and managing multiple priorities effectively.
- Experience in developing proposals, RFPs, presentation materials, project plans, and other written materials.
- Proven ability to define and document business problems and develop solutions.
- Excellent analytical, mathematical, and quantitative skills.
- Advanced PC skills and thorough knowledge of PC applications, e.g., Excel, Word, databases, E-mail, Internet, and payroll and accounting software applications.
