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Executive Support Specialist

2 months ago

New York, New York, United States iCapital Full time
Job Overview

iCapital is a leading financial technology platform that powers the world's alternative investment marketplace. Our innovative platform has transformed the way advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients.

We are seeking an experienced Executive Support Specialist to provide administrative support to our Managing Directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team, including Managing Directors and Managing Partners.

Key Responsibilities
  • Manage complex calendars of senior managers, coordinating and prioritizing daily tasks with a high level of detail.
  • Arrange intricate travel plans, including global travel across multiple time zones and multi-leg trips.
  • Process expense reports in a timely manner, ensuring accuracy and compliance.
  • Manage logistics for Board of Directors' meetings and other company events as needed, ensuring seamless execution.
  • Format information for internal and external communications, including memos, emails, presentations, and reports, with a focus on clarity and professionalism.
  • Assist in moving forward deliverables, facilitate special requests, and contribute to last-minute ideas, demonstrating adaptability and initiative.
  • Collaborate with the facilities and administration team, supporting fellow executive assistants as needed, and contributing to a positive and productive work environment.
Requirements
  • Undergraduate college degree in a relevant field.
  • Prior experience as an Executive Assistant working with senior-level management, with a proven track record of success.
  • Ability to manage up through tact and anticipation of needs, demonstrating strong interpersonal and communication skills.
  • Strong attention to detail and high level of confidentiality, with the ability to maintain sensitive information.
  • Proficiency in using Microsoft Office (Word, Outlook, Excel, and PowerPoint), with experience in formatting and presenting information.
  • Excellent written and verbal communication skills, with the ability to communicate effectively with senior-level executives and other stakeholders.
  • Experience managing schedules and processes in a fast-paced environment, with the ability to prioritize tasks and meet deadlines.
  • Team player with a strong ability to work collaboratively with others, reporting to a senior administrator.
  • Comfort operating in a dynamic environment, executing in situations where paths are uncharted, and willing to provide executive support beyond the scope of a typical workday.
Benefits

iCapital offers a comprehensive compensation package, including a base salary range of $100,000 to $115,000, equity for all full-time employees, and an annual performance bonus. Employees also receive a generous benefits package, including an employer-matched retirement plan, subsidized healthcare, parental leave, and unlimited paid time off (PTO).

We believe in the importance of work-life balance and offer a flexible work arrangement, with the option to work in the office four days and remotely one day. Every department has different needs, and some positions will be designated in-office jobs, based on their function.