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Operations Coordinator

2 months ago

Norfolk, Virginia, United States TEKsystems Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at TEKsystems. As an Administrative Support Specialist, you will provide administrative support to our physicians and management team, ensuring seamless day-to-day operations.

Key Responsibilities
  • Calendar Management: Manage and coordinate calendars for 10 physicians, ensuring accurate scheduling and minimizing conflicts.
  • Administrative Tasks: Handle credit card expenses, book travel arrangements, prepare invoices, and perform other administrative duties as assigned.
  • Transcription and Document Preparation: Transcribe physician dictations, format and edit office notes, and prepare documents for outside sources.
  • Mail and Record Management: Open and distribute incoming and outgoing mail, and manage medical records requests.
  • Practice Management Support: Assist the Practice Manager with matters related to physician subpoenas, court appearances, and risk management.
  • Travel Arrangements: Make travel arrangements and submit travel vouchers.
Requirements
  • Experience: Preferably 2+ years of experience supporting an executive in a medical or academic field.
  • Skills: Strong organizational and time management skills, attention to detail, and proficiency in computer applications, including PowerPoint and email.
  • Personality: Easy-going, flexible, and able to handle multiple tasks and priorities.
About TEKsystems

We are a leading provider of technology services and solutions, partnering with clients to drive transformation and growth. As an Administrative Support Specialist at TEKsystems, you will be part of a dynamic team that values collaboration, innovation, and customer satisfaction.